Company Description

Image King is a leading sign company that helps businesses create effective and professional signage. With 20 years of experience, superior craftsmanship, and attention to detail, we provide quality products that are built to last. From design to installation, our team supports our clients throughout the entire process.

Role Description

This is a full-time, on-site role as an Administrative Assistant at Image King Signs in Eugene, OR. The Administrative Assistant will be responsible for providing general administrative support, handling phone calls and inquiries, maintaining effective communication with clients and team members, and assisting with executive administrative tasks. The role will also involve clerical skills and organization to ensure smooth operations.

Qualifications:

• Administrative Assistance and Executive Administrative Assistance skills
• Strong phone etiquette and communication skills
• Ability to prioritize tasks and handle multiple responsibilities
• Proficiency in clerical skills, such as data entry and filing
• Attention to detail and organization
• Proficiency in Microsoft Office and other relevant software
• Excellent written and verbal communication skills
• Ability to work independently and proactively
• Previous experience in customer service and administrative role is preferred.

Key Responsibilities:

• Answering the phone and directing calls to the appropriate personnel.
• Handling invoicing processes, including Accounts Receivable (A/R) and Accounts Payable (A/P)
• Assigning leads to sales representatives and ensuring timely follow-up
• Manage owner's inbox and calendar, including scheduling appointments and meetings
• Providing exceptional customer service and addressing client inquiries promptly
• Maintaining records and files
• Utilizing technology to enhance office efficiency and files
• Assisting with problem-solving and offering independent solutions to administrative challenges