Job Summary: This key position provides full administrative support for the Lead Pastor and Executive Pastor, finance/accounting support for the Business Office, as well as management of church office administrative systems. 

RESPONSIBILITIES: 

Areas of focus include, but are not limited to: 

Church & Office Administration 

• Provide administrative support for Directional Team meetings, retreats and other events (e.g., note taking at team meetings, tracking action items and next steps). 
• Create and lead the “Fun & Nonsense” committee in concert with the Worship Arts Production Manager
• Event planning for varied church and elder-led gatherings, monthly all staff meetings and lunches, team-building activities, and retreats (e.g., communication, organizing catering, décor, preparing meeting materials, etc.) 
• Mentor and encourage administrative staff. 
• Oversee the weekday operation of the church office. 
• Customer service via phone, email, and in-person interaction with staff, congregants, and the community
• Oversee the church calendar. 
• Administer facility insurance requirements. 
• Together with Executive Pastor recommend, administer and update general church policies and procedures. 
• Assist the Executive Pastor in administering all facets of the operation of the church as needed. 
• Participate in training experiences that will lead to professional growth. 
• Support the Lead Pastor in Churchwide events, sermon slides, Calendar management, scheduling appointments and travel arrangements. 
• Administrative and creative input on preparing communications, ministry program and planning materials, and correspondence
• Report transactions and maintain financial records for check requests, mileage reimbursement and credit card reconciliation 
• Make designated church deposits and record bank deposits 
• Monthly reconciliation of church-issued credit card purchases for LP, XP and Business Office. 
• Budget management within area of oversight
• Maintain the physical office condition and arrange necessary repairs 
• Office equipment maintenance (e.g., printers, copiers, binders, folders, etc.)
• Office supply upkeep (e.g., paper, envelopes, toner, office supplies, etc.)
• Procurement and purchase ordering for ministry programs as needed (e.g., ordering through church accounts, Amazon, Sam’s Club, etc.)
• Provide general support to walk-in visitors, and vendors/deliveries 
• Processing incoming and outgoing mail and package deliveries 
• Coordinate with the Tech Team on all office equipment (e.g., software upgrades, repairs, etc.). 
• Partner with ministries to manage flowers, gifts, and cards to congregants (e.g., funerals, celebration of life events). 
• Other duties as assigned

Human Resources 

• Recommend and update personnel policies (Staff Handbook) regularly. 
• Assist hiring supervisors with position descriptions and job postings. 
• Manage hiring process for candidates and hiring supervisors. 
• Participate in the interviewing and screening process for potential new hires. 
• Coordinate the staff member onboarding and offboarding processes (e.g., training for all aspects of office function: copiers, equipment, phones, processes, etc.) 
• Track and celebrate staff birthdays and anniversaries (marital & employment). 
• Administer employee benefits including proposing and implementing new benefits. 
• Serve as liaison to all staff and their families for inquiries and assistance regarding benefits. 
• Regularly work with the XP to competitively price employee benefits. 
• Maintain all personnel files. 
• Assist XP in administering yearly staff performance reviews. 
• Administer staff engagement survey (every 2 years) and support staff survey (biannually). 

QUALIFICATIONS:

• A growing walk with Jesus Christ
• Supportive of the mission and vision of Christ’s Church Camden
• College degree preferred 
• Superior organizational skills, administrative abilities, skilled event planner and attention to detail 
• Emotionally mature 
• Strong leadership skills 
• Strong follow through 
• Strong written and oral communication skills 
• Ability to multi-task 
• Positive/pleasant attitude & demeanor 
• Ability to maintain confidentiality
• Engages as a team player 
• Performs equally well with and without direction 
• Strong work ethic 
• Must be a Partner and regular attender of Christ’s Church Camden 
• Exhibit a high-level of customer service 
• Familiarity with office equipment and computer software 
• Knowledge of finance and accounting practices, including but not limited to accounts payable