Administrative & Program Assistant

Dietel & Partners is a women-owned philanthropic advising firm that works with individuals, families and foundations to help plan and manage their philanthropic giving. Together, Dietel & Partners has over 80 years’ experience nurturing longtime relationships with some of America’s most influential families.

Position Summary

The Administrative & Program Assistant plays a key role in supporting and advancing the Partners’ work and has both administrative and program-related functions. The position requires a mature person with ability to juggle multiple projects, possess cheerful flexibility, excellent writing skills and attention to detail. While predominantly a behind the scenes position, this person will occasionally interact with clients.

The Administrative & Program Assistant will primarily support the Partners. This position is 25 - 30 hours-per-week with flexible hours as negotiated. This is a non-exempt position, located in proximity to Portland, Maine.

The position reports directly to the Managing Partner. The Administrative and Program Assistant must sign a confidentiality agreement at the time of hire.

Responsibilities

Program Assistance

· Assist with writing and compiling reports for internal and client needs

· Conduct organizational and financial research on potential grantee partners

· Prepare materials for client meetings, including assistance with editing/formatting/proofreading

· Assist with special projects related to grantmaking and client reporting

Grant and Fund Administration

· Oversee grants management administration including grant application and reporting processes

· Creation of grant application and reporting materials for clients

· Update quarterly reports and cash flow for client accounts

· Process grants through a Donor-Advised Fund (DAF) as instructed by Managing or Senior Partners

Administrative Assistance

· Support Partners with travel arrangements and scheduling, event registrations and planning

· Assist Partners with scheduling and correspondence

· Manage and update Salesforce database

· Provide note taking at internal and external meetings

· Prepare and manage external communications through company email newsletter

Technology and Graphic Design Assistance

· Assist Partners with technology support as needed

· Update and maintain company website

· Provide graphic design assistance as needed for reports and presentations

Qualifications

Required: Strong experience with Microsoft Office Suite, specifically Excel and PowerPoint.

Knowledge of Salesforce, Foundant, Squarespace, MailChimp, Survey Monkey, Doodle, Canva is a plus.

Compensation

Salary commensurate with experience, $30-$35/hour.

Nondiscrimination

Dietel and Partners is an equal opportunity employer and does not discriminate based on race, religion, national origin, ancestry, gender or gender identity, sexual orientation, age, disability, or political affiliation.

How to Apply

Interested candidate should send a cover letter, writing sample, and resume to Dietel and Partners at the following address: ren@dietelandpartners.com Applications will be reviewed on a rolling basis. The position will begin in June 2024.

Job Type: Part-time

Pay: $30.00 - $35.00 per hour

Expected hours: 25 – 30 per week

Benefits:

• Paid time off

Work Location: In person