Position Summary:
The Flight Operations Administrator will be focused on managing and maintaining all administrative processes and tasks for the Flight Operations Admin team. This position is also responsible for administrative support, provided to the Chief Pilot and Operations Manager. The successful candidate will be able to work effectively in a fast-paced environment, handle confidential matters with diplomacy and discretion, is highly motivated, reliable, and will demonstrate the ability to take initiative and meet time-sensitive deadlines.
Duties and Responsibilities:

• Manage sensitive information in a confidential manner, using discretion and judgement in administering and handling projects involving financial, competitive and other critical and sensitive information
• Ensure streamlined Flight Operations processes amongst Admin group, with the primary focus on tracking/monitoring pilot records and maintaining operational standards
• First point of contact for all Crew members for administrative support
• Manage and track Flight Ops Admin expense reports
• Support Chief pilot, Assistant Chief Pilot, Operations manager
• Edit, author and format Flight Operations Admin Guide for final approval
• Facilitate and track Pilot headcount in accordance with monthly attrition
• Track, update and maintain all pilot flight hours (Hours on Type and Total Hours)
• Prepare Crew communications where necessary on behalf of Director, Flight Operations (announcements, events, procedural changes, etc.)
• Assist with other projects as requested, including the responsibilities listed below

Qualifications:

• Exceptional administrative and time management skills
• Knowledge of payroll and expense reporting software an asset
• Knowledge/understanding of FAA Regulations
• Data entry experience
• High degree of accuracy and attention to detail
• Ability to work well under pressure and set priorities
• Strong Microsoft Office Suite, general computer and database software knowledge)
• Quick learner and ability to be assertive
• Ability to follow direction and work independently as required
• Excellent communication skills in the English language
• Strong interpersonal skills
• Understanding of flight crew working environment
• Dependability (must have a clear attendance record and reliable on-time reporting for work)
• Preferred degree in aviation management

Pay will be discussed upon interview
This is an hourly in office position, 8-5 Monday-Friday. Location: STAJets 3132 Airway Avenue Costa Mesa, CA 92626

• Please apply at https://www.stajets.com/about/#careers

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