Are you a highly organized and detail-oriented individual with a passion for beautiful spaces?

Our growing interior design firm seeks a motivated and professional Administrative Assistant to join our dynamic team. In this role, you will provide exceptional administrative support, ensuring the smooth operation of our projects and daily tasks. While a degree in interior design is not required, a keen eye for aesthetics and a desire to learn about the field are highly valued.

Technical proficiency is a must! You'll utilize your expertise in PC applications like Microsoft Office Suite (including Google Docs) and design tools like Canva to create presentations, maintain records, and manage project communication.

Responsibilities:

• Provide comprehensive administrative support to the design team, including scheduling appointments, managing calendars, and maintaining project files in a digital filing system (e.g., Google Drive).
• Assist with client communication through professional phone etiquette, email correspondence, and coordinating client meetings.
• Prepare and maintain project documentation, such as quotes, invoices, and purchase orders using design software.
• Conduct research on vendors, materials, and furniture for design projects.
• Manage and maintain the design library, including samples, fabric swatches, and product catalogs.
• Assist with space planning tasks by measuring and creating basic floor plans (experience with design software a plus).
• Utilize creative software to develop presentations and mood boards for client meetings (creativity a bonus!).
• Assist with client, contractor and vendor meetings.
• Source products from company vendors for client projects.
• Maintain a professional and organized work environment.

Qualifications:

• Minimum 1 year of administrative experience in a professional setting.
• Self-driven with the ability to anticipate the next step. 
• Eagerness to learn design software, retail software and creative software.
• Excellent organizational skills with a strong attention to detail.
• Proficient in PC applications.
• Excellent written and verbal communication skills with a professional demeanor.
• Ability to multi-task, prioritize effectively, and manage deadlines in a fast-paced environment.
• Strong interest in interior design and a desire to learn more about the field (preferred).
• Positive attitude, team player mentality, and a willingness to help.

This is an opportunity to work with a talented and passionate team on exciting design projects. If you are ready to launch your career in a stimulating and creative environment, we encourage you to apply!

Send resume to traci@blairhaus.com.