Must-Haves

• Ability to anticipate and proactively resolve leadership needs, helping them prioritize and setting them up for success
• 5 years administrative experience, at least 2 supporting high-level leaders
• 3 years experience managing multiple calendars and inboxes, with at least 1 year managing within Google Workspace
• Adept at leveraging technology to increase efficiency
• Be proactive, adaptable, flexible, able to quickly pivot and prioritize
• Experience with cross-functional project management is a big plus!
• 100% on-site in Seattle, WA

Who We Are

Founded on love and respect, our companies have deep and thriving roots in our industry. Behind each design is our passion for jewelry, love for modern fashion, and personal experiences wearing and selling jewelry. We are an established organization in a high growth period and focused on balancing high consistent growth with purpose and a thriving culture. The same love and respect we imbue in our products is also the foundation on which we build our company culture, customer service, and operations. We value kindness and optimism, and balance our drive and hustle with a lot of fun!

The Role

We are seeking a highly organized Senior Administrative Assistant adept at proactively anticipating and managing leadership needs to support our three-person Executive Team in Seattle, WA. This role will involve prioritizing, understanding the needs of each leader and their role, acting as a gatekeeper and right-hand person, and managing multiple dynamic calendars and inboxes. The Executive Team oversees three separate brands, and in turn, the Senior Administrative Assistant supports an organization that is dynamic and growing, where fostering growth-based practices while not sacrificing our core values and tenets will be paramount to their success. 

What You’ll Do

• Anticipate Leadership Needs: Gain a deep understanding of the preferences and requirements of our leadership team, proactively anticipate leadership needs, set parameters for prioritization and decision-making
• Calendar Management: Maintain complex executive Google calendars with a high level of accuracy, scheduling appointments, and coordinating with relevant parties
• Communication Management: Foster communications with all levels of the organization, filtering in order of urgency
• Be Adaptable : Successfully manage regular responsibilities while integrating new tasks and projects into the ever-changing day-to-day
• Serve as Gatekeeper/ Point of Contact: Serve as primary point of contact for our leaders, manage HQ correspondence, respond to inquiries, take down messages, and be the source of office knowledge
• Act as Office Manager: Maintain inventory of office supplies, decor, record keeping and maintenance needs
• Travel Coordination: Coordinate domestic and international travel arrangements including scheduling, airline tickets, lodging, and building helpful itineraries
• Maintain Confidentiality: Prepare and maintain records of confidential information with absolute discretion and professionalism
• Model Company Values: Demonstrate company values in all actions, communications, and decision-making, including a genuine commitment to equity, inclusion, and compassion
• Plan and Coordinate Meetings: Plan and coordinate meetings within and outside of the team, recording detailed notes as needed
• Event Planning: Assist in planning and coordinating organizational events
• Passion for Progress: Embody a passion for progress, especially through process and procedural development
• Expense Management: Present expense reports and facilitate organization of receipts and financial records

What You’ll Bring

• Administrative Experience: 5 years of administrative experience, including at least 2 years supporting high-level leaders
• Calendar and Inbox Management Experience: 3 years managing multiple calendars and inboxes, with 1 managing within Google Workspace
• Technological Proficiency: Highly proficient with operations-related technologies including Google Workspace
• Exemplary Interpersonal Skills: Approachable, genuine, knowledgeable, encouraging, passionate, and committed to helping our executive team
• Superior Communication Skills : Able to communicate through various means (written and verbal) with diverse individuals in a clear, concise, courteous, and professional manner
• Passion for Culture Development: Able to foster a strong organizational culture and earnestly engage in enriching it
• Leadership: Able to lead by example, providing and receiving meaningful and constructive feedback
• Multitasking and Perseverance : Able to multitask, dedicate focus, persevere, and remain results-driven and solution-oriented
• Adaptability: Responsive to changing pace and deadlines, able to increase a sense of urgency as appropriate and manage priorities effectively

Physical Demands

• 100% on-site in Seattle, WA
• Able to remain in a stationary position about 50-75% of the time
• Able to occasionally move about inside the office to access necessary office equipment and resources
• Constantly operate a computer and other office equipment, such as a scanner, copy machine, and printer. 
• Constantly accesses, handle, and use non-electronic resources
• Occasionally move equipment and other office resources up to 50 pounds
• Occasionally move about the studios to include occasional positioning of self to maintain equipment, office supplies, tasks, etc. 
• Ability to inspect, recognize, observe, assess, compare, detect, discern, and distinguish office resources, employee performance, necessary documents and reporting, and other organizational resources as needed

What We Offer

• Pay: $75-85k/ year
• Benefits: Substantial employee discount, health and vision premiums covered at 75% for employees, access to retirement savings plan, commuter benefits, learning stipend, and more!
• Working environment: Fun, collaborative, supportive environment founded on respect, where you’re encouraged to bring your whole self and diversity is celebrated

Buddha Jewelry is an Equal Opportunity Employer