BlackBay Lawyers is a rapidly growing litigation firm based in Sydney, known for delivering exceptional outcomes for our clients. With a focus on commercial law, employment law, and defamation law, we pride ourselves on attracting and enabling the best legal talent in Australia to ensure our clients receive the highest quality representation.

As we continue to expand our practice, we are seeking an experienced Executive Assistant to join our dynamic team and provide comprehensive support to our Leadership Team.

Who We Are Looking For:

We don't have strict hiring criteria and would like to hear from candidates of a variety of backgrounds. However, you would be an excellent fit for our team if you:

• Are a high achiever and want to work in a high-growth environment.
• Have a strong background in providing executive-level support.
• Are motivated by managing various aspects of executive administration, including scheduling, communication, coordination, and financial management tasks.
• Are comfortable in a client-facing role, solutions-oriented, and capable of working independently.
• Have a high level of attention to detail.
• Are committed to working as a member of a team and supporting the work of senior executives.

Key Responsibilities:

• Executive Support: Providing comprehensive administrative support to the Leadership Team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Communication Management: Handling correspondence, preparing documents, and managing email communications for senior executives.
• Client Interaction: Acting as a point of contact for clients, managing inquiries, and ensuring a high level of client satisfaction.
• Office Coordination: Assisting with day-to-day office operations, including maintaining office supplies, organizing files, and ensuring the smooth running of administrative functions.
• Event Planning: Coordinating firm events, meetings, and functions, ensuring all logistics are handled efficiently.
• Project Assistance: Supporting special projects and initiatives led by the Leadership Team.
• Financial Management: Overseeing accounts payable/receivable, budget management, financial reporting, and cash flow management in collaboration with external accountants.
• Process Improvement: Continuously identifying and implementing improvements to operational processes to increase efficiency.
• Compliance and Risk Management: Ensuring the firm complies with legal and regulatory requirements and managing risks.

What We Offer:

At BlackBay Lawyers, we value the vital role of administrative support in our operations and are committed to providing an environment where you can excel. Here’s what you can expect:

• Autonomy and Responsibility: You will be entrusted with significant responsibility in managing the administrative functions of the Leadership Team, ensuring you can make a meaningful impact.
• Direct Client Engagement: Work directly with our clients and executive team to enhance communication and client experience.
• Supportive Team Environment: Join a welcoming, down-to-earth culture where collaboration and teamwork are highly valued.
• Professional Growth: We are dedicated to your professional development, offering opportunities for further education, training, and career advancement within the firm.
• Competitive Compensation: Your career advancement and remuneration are based on your skills and achievements, not just time served. We believe in recognizing and rewarding excellence.
• Innovative Work Environment: Be part of a forward-thinking firm that embraces new technologies and innovative practices to improve efficiency and service delivery.

Apply Now:

If you are interested in being considered for this position, please click Apply or send an email attaching your CV to team@blackbaylawyers.com.