Office Administrator

Your rewarding career with unlimited potential for advancement starts here. We are a highly successful and progressive commercial contractor seeking an outstanding individual to join our team. Our company maintains the highest standards in quality, customer service and personal character, and we are seeking an individual who shares these standards. We demand the most from our employees but in turn provide a uniquely rewarding, enjoyable and invigorating work environment.

Critical thinking, self-direction, accuracy, organization and flexibility are essential qualities that we are looking for in this role.

As the Office Administrator you will be a key figure in creating a productive, efficient and harmonious work environment.

1. Responsibilities include:

a. Oversight of day to day office operations

b. Maintaining office equipment and supplies

c. Initial point of contact for all incoming calls, Clients, Vendors and various visitors

2. Assist various teams as needed. Responsibilities may include but are not limited to:

a. Assisting Human Resources Department:

i. Interview scheduling

ii. Employment application reviews

iii. Employee related data entry

iv. Filing

v. Compliance Reporting

vi. Additional tasks as needed

b. Assisting Project Management Department

i. Assist Project Managers and Foremen with administrative duties, whether they are in the office or on the job site.

ii. Perform miscellaneous functions such as: obtaining city permits, arranging meetings, prepare client/subcontractor-related reports, process mail, make copies, etc.

iii. Process correspondence, reports, documents, schedules, etc., from transcriptions, drafts, various forms and memos sometimes containing complex financial data and assure timely distribution, as required

iv. Establish, organize and maintain departmental files

Skills and Qualifications

a. Fluent in Spanish – this is a plus but not a requirement

b. Minimum of 3-5 years of experience as an Administrative Assistant or Office Manager

c. Self-motivated with an excellent work ethic

d. Strong organization and time management skills

e. Excellent written and verbal communication skills

f. Proficient in Excel and Word - advanced Excel skills is a plus

Job Type: Full-time

Pay: $25.00 per hour

Expected hours: 8 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift

Experience:

• Microsoft Office: 3 years (Preferred)
• Administrative experience: 3 years (Preferred)

Work Location: In person