Job Title: Administrative Assistant

Job Overview:

We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will provide crucial support to ensure the smooth operation of our office. As an Administrative Assistant, you will undertake a variety of administrative tasks, including managing phone calls, organizing files, scheduling appointments, and assisting with daily office operations.

Responsibilities:

• Manage phone calls, emails, and correspondence.
• Organize and maintain files and documents, both physical and digital.
• Coordinate and schedule meetings and appointments.
• Prepare reports, presentations, and other documents required by management.
• Oversee and order office supplies.
• Assist in the planning and organization of corporate events.
• Perform general administrative tasks such as photocopying, scanning, and handling mail.
• Provide support in project management and task follow-up.
• Handle basic accounting tasks, such as invoicing and payment tracking..
• Support the sales process by assisting with documentation, customer service, customer follow-ups, and data entry.
• Collaborate with other departments to ensure operational efficiency.

Qualifications:

• Associate’s or bachelor’s degree in a related field, preferred.
• Minimum of 2 years of previous experience in a similar role.
• Excellent verbal and written communication skills.
• Proficiency in office tools such as Microsoft Office.
• Strong computer literacy with the ability to learn new software quickly
• Ability to manage multiple tasks and priorities effectively.
• Capacity to work independently and as part of a team.
• Detail-oriented with exceptional organizational skills.
• Proactive and problem-solving attitude.
• Preferable to have knowledge or experience in the sales process.
• Bilingual in English and Spanish.

Join our team as an Administrative Assistant and contribute to the success of our office operations. If you are a dedicated individual with exceptional administrative skills, we invite you to apply for this position.