We are an industrial distributor currently seeking ​an Administrative Assistant to join our team!

Duties and Responsibilities

• Data entry of orders acknowledgments, service quotations and purchase orders
• Review orders for errors (spelling, pricing, missing material/equipment)
• Assist with entering invoices into the company accounting system
• Email invoices, orders, receipts and shipment tracking information to customers daily and respond to related email inquiries
• File or scan and organize all completed sales orders and purchase orders
• Assist with tracking and follow up on outstanding invoices
• Answer and direct phone calls
• Answer and direct front door intercom system
• Provide support and information to the sales and accounting department as requested
• Provide help when needed with various clerical projects for other employees, sales and management staff

Qualifications and Experience

• 2 years of experience working in an office support capacity
• Accurate, detail-oriented data entry skills
• Ability to work in a fast-paced atmosphere with attention to detail
• Multi-task oriented with strong organizational skills and ability to prioritize
• Ability to meet deadlines
• Proficient in Microsoft Office including Word, Excel, Outlook
• Excellent verbal and written communication skills