SubSplit Services Group, LP is a permanent capital partnership that supports MEP businesses and their owners. SubSplit is dedicated to preserving culture, supporting successor leaders, and enhancing long-term value for the businesses they invest in.

KEY RESPONSIBILITIES

Executive Administration:

• Manage and maintain partnership and management company accounting and payroll functions, ensuring accuracy, compliance, and efficiency. This includes but is not limited to:
• Coordinate LP Capital Calls
• Manage LP Capital Accounts
• Allocate Management Fees
• Allocate Expenses according to GP approved chart of accounts.
• Coordinate and Manage Suppliers and Professional Services utilized by SubSplit teams.
• Establish and adhere to supplier setup controls and payment controls.
• Execute supplier payment remittance, customer invoicing, cash application, and bank reconciliations.
• Establish annual accruals and execute periodic JEs.
• Execute purchase accounting entries for partnership acquisitions.
• Establish and execute the monthly closing process.
• Produce Monthly, Quarterly, and Annual Financials for Stakeholders
• Execute weekly payroll and expense reimbursements.
• Remit scheduled payments for leases, taxes, insurance, and other non-AP items.
• Establish Partnership tax projections, estimated partner tax liabilities, and execute tax distributions.
• Execute other Partnership distributions at the direction of the General Partner
• Provide on-demand financial reporting for the Board of Advisors and General Partner
• Coordinate executive administrative tasks, including calendar management, document preparation, and partner relationship management.
• Oversee benefit plan administration and compliance, collaborating with external advisors as needed.

Office Management:

• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement for the management company.
• Manage office supplies inventory and procurement processes.
• Handle scheduling, travel arrangements, and event coordination for executives and board members.

Vendor Relations and Contract Management:

• Liaise with third-party vendors and contractors, negotiating contracts and ensuring service delivery.
• Monitor vendor performance and resolve any issues or discrepancies.

Required Skills/Abilities:

• Strong proficiency in accounting and financial management, including partnership and entity-level bookkeeping.
• Ability to manage multiple tasks and priorities effectively, especially during periods of high activity or downtime.
• Comfortable handling banking transactions and ensuring compliance with regulatory standards.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proven ability to initiate and drive process improvements.
• Ability to manage sensitive information with confidentiality and discretion.
• Focus on efficiency, precision, and getting tasks done effectively.
• Ability to work flexibly in a full-time capacity in our Memphis office.

Education and Experience:

• Bachelor’s degree in business administration, Accounting, HR Management, or a related field, preferred but not required.
• Proven experience (5 years) in an executive administrative role or similar position, with a strong understanding of partnership accounting and compliance.
• Experience with financial reporting and bookkeeping practices.
• Experience in managing office operations and supporting senior executives.