Job Title: Project Assistant

Job Overview:
We are looking for an Assistant Project Manager to join our team and support the organization while providing oversight on projects within our organization.

Assistant Project Manager’s responsibilities include coordinating with different departments to ensure projects are completed on time. This role is also responsible for performing administrative tasks such as preparing invoices, building estimates and scheduling meetings as needed.

Ultimately, you will work with various teams and stakeholders to monitor project progress and provide oversight to ensure projects are completed promptly and within budget.

Responsibilities

• Research information to support other teams and departments as needed
• Perform administrative tasks such as preparing invoices, estimates, scheduling meetings, etc.
• Keep track of and report on project progress
• Complete any tasks assigned by the Project Manager in an efficient and timely manner
• Perform other duties assigned by the Project Manager orderly and efficiently

· Coordinate and collect subcontractor and supplier bids to assist Project Managers in preparing

accurate and timely cost estimates

· Assist in setting up jobs, creating job folders, and completing construction plan reproduction

and scanning

· Maintain, monitor and organize project records and documentation on incoming project

opportunities

• Create, organize, and distribute bid documents
• Coordinate and schedule project meetings

· Coordinate and track submittals, change orders, schedules, and the distribution of updated

construction documents to subcontractors and suppliers

· Perform additional tasks and responsibilities as needed by the business

Requirements and skills

• Proven work experience as an Assistant Project Manager or similar role
• Highly organized and able to multitask and oversee several projects simultaneously
• Strong attention to detail and problem-solving skills
• A high school diploma or equivalent is required
• Relevant training and/or certifications as an Assistant Project Manager

· Experience in Procore, Quickbooks, and Microsoft Project is preferred but not required

· Excellent verbal, written, and presentation skills; communicates effectively with management, employees, customers, and vendors

· 2 years of experience in an administrative support position

· Demonstrates the ability to handle difficult situations tactfully

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Customer service: 1 year (Required)

Language:

• Spanish (Required)

Ability to Commute:

• Yuma, AZ 85364 (Required)

Work Location: In person