TITLE: Finance Director

DEPARTMENT: Admin (Finance)

REPORTS TO: SeniorDirector of Development and Operations

SUPERVISES: Administrative staff

PAY: $82-$92k/year, exempt

LOCATION: Position eligible to be headquartered physically out of PEHT’s Fairfield County or Greater Hartford area program location. Regional travel between Manchester and Bridgeport, CT required. This position is eligible for a percentage of remote work.

SCHEDULE: Full-time, 40 hours/week. M-F 8:00am-4:00pm OR 9:00am-5:00pm.

FUNCTION: The Finance Director is key role in supporting the overall strategic goals of PEHT, and under the direction of the Senior Director of Development and Operations, is responsible for all finance, accounting, and compliance functions of the organization.

JOB DUTIES:

Financial Reporting:

o Prepare monthly financial statements for distribution to the Finance Committee of the Board of Directors, and quarterly financial package for distribution to the Board of Directors, following detailed month-end close process and procedures, and under the direct supervision of the Senior Director of Development and Operations.

o Prepare ad-hoc financial reports as needed for leadership team and Board of Directors.

o Lead annual budgeting process in conjunction with the Senior Director of Development and Operations and Executive Director, including development of organizational budget, departmental budgets, and any individual program budgets requested.

Payroll:

o Process bi-weekly payroll ensuring proper approval and documentation procedures are followed.

o Oversee all employee reimbursements and payroll compliance matters including but not limited to child support and other garnishments, withholding issues, and governmental notices.

o Manage benefits administration in collaboration with outside payroll and benefits administrators.

o Onboard new staff, ensuring all internal and compliance requirements are met. Ensure offboarding employees are properly removed from system and compliance matters are addressed and closed.

o Ensure annual payroll filings are completed and mailed if needed, including W-2 and 1099 forms.

Bookkeeping:

o Enter all vendor invoices in electronic bill-payment system and submit for approval and payment on a weekly basis.

o Review credit card transactions on a weekly basis, ensuring proper coding and documentation attached, and follow up with users on missing information. Sync completed transactions to accounting system.

o Manage program resident stipends through prepaid card system. Set up new residents and ensure proper funding on a weekly basis.

o Reconcile bank, investment, and credit card accounts. Maintain detailed reconciliations of each balance sheet account to be used as part of month-end close process.

o Reconcile CRM to accounting system monthly in collaboration with Development staff, ensuring the two systems remain in alignment.

o All other bookkeeping tasks as directed by Senior Director of Development and Operations.

Compliance and Grants:

o Maintain all finance-related compliance items in project management system, ensuring all items are captured, dates are accurate, and data kept current.

o Maintain accurate and compliant accounting of federally restricted funds.

o Coordinate and lead the annual audit process, liaising with outside CPA firm for successful completion of audit and preparation of annual form 990.

o Provide all financial reports and financial budgets for government and private grant applications and reporting requirements.

Social Enterprise:

o In conjunction with lead Social Enterprise staff, support accurate reporting of finished goods and raw materials inventory. Support semi-annual physical inventory count process.

o Support Senior Director of Development and Operations in overseeing and executing Social Enterprise business planning including product development and pricing, long-term financial forecasting, scalability planning, etc.

Other:

o Deliver training on financial-related procedures to new staff as applicable.

o Update and maintain financial policies and procedures, and internal and external-facing financial forms as needed.

o Maintain finance-related files in digital filing system in alignment with organizational procedures.

EXPECTATIONS AND QUALIFICATIONS:

· Bachelor’s degree, in Accounting/Finance or related degree, and minimum of 7 years’ experience in nonprofit or public accounting required.

· Experience in behavioral health or similar setting preferred.

· Experience in federal/state grant management and reporting preferred.

· CPA certification preferred.

· Passionate about working in a nonprofit organization.

· Ability to work independently, manage deadline-driven tasks, and respond in a timely manner.

· Demonstrated knowledge of Microsoft Office products, QuickBooks Online, electronic bill-pay systems, and other cloud-based systems.