Your Role:

MilliporeSigma in Burlington, MA is hiring a Regional Administrative Assistant. This position provides advanced administrative support to the Regional Chief Administration Officer and Country organization. This includes providing administrative support of a highly responsible, sensitive and confidential nature, requiring exercise of judgment and initiative. You will be interacting with high-level contacts and should reflect a positive and professional image of the organization in internal and external communications.

Responsibilities:

• Provide advanced administrative support in all interactions with global internal/external colleagues and country organization activities
• Ensure the tracking of all deadlines for assigned managers in order to guarantee timely delivery of all projects, monthly reports, and presentations
• Work closely with other functions to ensure the department has what it needs to operate at the highest level of efficiency (for e.g. inter-faces with Facilities to manage space, IS for fully functioning and up to date technology and equipment)
• Manage regional meetings (Town hall and marketplace, team meetings etc.) – coordinating participants from multiple locations, create agendas, consolidate presentations, action items and minutes, send follow-up communications and tracking of deliverables
• Independently provide the most complex administrative support and project coordination showing a high level of appropriately independent decision making in order to keep initiatives moving
• Develop and maintain highly complex administrative systems, reports, and formats
• Provide support to the Controllers during the monthly closing process
• Organize material by priority and subject, providing summaries. Provide responses within scope of role when requested.
• Track important documents for signature in a timely and efficient manner and deliver to appropriate party
• Maintain organized digital and confidential, centralized filing system, which is linked to computer network filing structure for ease of use by appropriate parties
• Schedule and maintain daily calendars for the CAO ensuring attendance cadence and pre-read management
• Coordinate complex travel arrangements both international and domestic
• Process expense reports in Concur for CAO leadership team
• Submit budget requisitions in SAP system and ensuring all vendors are paid in a timely manner, tracking POs and invoices
• Maintain aspects of department-specific projects in an administrative capacity especially as it relates to employee engagement and charitable events
• Order all office supplies and maintain supply closet

Who You Are:

Minimum Requirements:

• High School Diploma or GED
• 2 years of professional administrative experience
• 2 years of experience with MS Office software (Word, Excel, PowerPoint. TEAMS)

Preferred Requirements:

• Bachelor’s degree
• Experience in Microsoft Outlook 365
• Knowledge of SAP
• Knowledge of Concur