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Emerson Health is Hiring an EHR Specialist II Near Concord, MA
Job SummaryReporting to the EHR Operations Manager, the EHR Specialist II files, retrieves, preps, scans and indexes medical records accurately and in a timely manner into the OnBase electronic document management system to support patient care and legal/audit processes. With attention to detail, examines pages, verifies patient identification and bar codes on each page, appropriately batches documents, accurately scans and indexes.
Job Functions
Licensure and/or Certification: RHIT preferred.
Knowledge & Skills
Job Functions
- Performs duties related to the receipt, prepping, scanning, indexing and destruction of health information per Emerson Hospital policy.
- Retrieves 100% of discharged encounters and previous records, when applicable, from patient units/clinics for discharge processing. Follows up on all discharged encounters not received and informs manager each day of any charts not retrieved.
- Per hospital policy and based on priority, assembles and analyzes encounters according to hospital policies and regulations. Sorts and integrates all loose and typed material to appropriate charts.
- Assigns deficiencies to the appropriate clinician and enters the data into the Meditech Incomplete Record Routine with 98% accuracy.
- Preps applicable charts for scanning to include:
- Checking every page in the medical record for misfiles accuracy of patient name, appropriate bar codes, account number and document type.
- Inspects pages for torn edges, removes staples, fan-folded sheets are perforated and pages numbered.
- Mounts sheets less than 8.5 x 11 inches and tapes down on a full size sheet. Tapes down the top of each rhythm strip or other mounted documents. Photocopies any card stock or manila documents prior to scanning.
- Arranges documentation in chronological date order, keeping like document types together. Ensures all pages are in the same proper orientation.
- Photocopies any documents that will likely result in poor image quality once scanned, adjusting the copy contrast.
- Scanned documents are verified for quality, accuracy and missed pages, prior to accepting batches.
- Poor quality images identified are rescanned or photocopied for improved image quality.
- Monitor indexing queue for unassigned images
- Identified errors on the documents are deleted from the batch and rescanned. The errors are documented on the batch cover sheet and re-routed to the Prepper for review, correction and rescanning.
- Checks that documents are filed within Meditech accurately.
- Ensures that all patient information is of the same patient, of the same account number.
- Reviews document for good quality images, accuracy of patient name, appropriate bar codes, account number and document type.
- Corrects any incorrect document types.
- Corrects wrong patient documents scanned within the record and rescans the document into the correct patient medical record and visit date.
- Makes recommendations for process improvement.
- Maintains a 1-3 day Turn-Around-Time (TAT)
- Responds appropriately for urgent requests for patient information outside of Emerson as needed.
- Sorts/files loose work accurately on a daily basis.
- Files and retrieves medical records as required.
- Retrieves, signs out, and delivers hybrid medical records as requested for patient care.
- Offsite record returns logged in upon receipt.
- Use Onbase applications and Meditech systems proficiently to perform job functions.
- Duties for which cross training has been provided are performed in co-worker’s absence.
- Answers the telephone in a professional manner and directs all calls appropriately.
- Willing to accept additional assignments from time to time.
- Maintains and supports patient’s rights to care, privacy and respect.
- High School diploma or equivalent.
- Associate or bachelor degree in an AHIMA approved program in Health Information Technology preferred.
Licensure and/or Certification: RHIT preferred.
Knowledge & Skills
- Extensive knowledge of medical terminology, anatomy and physiology, and disease processes.
- Strong computer skills to include MS Office tools (Word, Excel, PowerPoint, and Outlook); previous 3M Encoder and Meditech experience preferred. Extensive use of computer and office equipment including fax, copy machines, scanners.
- Technical skills to work with detailed systems, computer applications and intradepartmental units
- Knowledge of JCAHO requirements and federal and state guidelines applicable to health record completeness and patient privacy.
- Knowledge of health information systems and data management
- Knowledge of health record content and sequence.
- Strong analytical and communications skills; detailed oriented.
- Ability to use judgment in carrying out all phases of the work.
- Ability to accept constructive analysis based on feedback from inside/outside auditors, and quality improvement initiatives
- Ability to maintain confidentiality with regard to all phases of the work.
- Ability to be courteous, tactful, and cooperative throughout the working day.
- Ability to process and provide accurate paperwork.
- Ability to process work within presented deadlines and time frames.
- Ability to manage multiple projects and large amounts of data.
- Ability to work independently as well as a team player.
- Demonstrated interpersonal and communications skills to ensure effective outcomes in dealing with the medical staff and other hospital employees.
- Subject to irregular hours occasionally.
Job Summary
JOB TYPE
Full Time
SALARY
$113k-139k (estimate)
POST DATE
06/05/2024
EXPIRATION DATE
07/24/2024
WEBSITE
emersonhealth.us
HEADQUARTERS
EMERSON, NJ
SIZE
50 - 100
TYPE
Private
CEO
BARRY HOLLANDER
REVENUE
$10M - $50M
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