Job Summary:

We are seeking a creative and driven, highly organized and professional Office Assistant/Bookkeeper to join our team. The ideal candidate will possess strong skills in Microsoft Office and QuickBooks, and be comfortable handling a variety of administrative and bookkeeping tasks. Driving's Licesence and Multilingual abilities in English/Spanish, English/Polish, or English/Russian are a plus.

Duties:

- Greet and welcome visitors in a friendly and professional manner.

- Answer and direct phone calls, taking messages as necessary.

- Manage and maintain schedules, appointments, travel arrangements, and maintain calendars.

- Perform clrerical duties such as typing, filing, and transcribing.

- Maintain office supplies inventory and place orders as needed.

- Ensure the reception area is tidy and presentable.

- Utilize Microsoft Office applications (Excel, Word, Publisher) effectively.

- Create and modify PDF documents.

- Manage and maintain QuickBooks records.

- Organize and maintain expenses and contract records.

- Perform general bookkeeping duties.

- Ensure accurate and timely entry of financial data.

- Assist with other administrative tasks as needed.

Requirements:

- Proven work experience as a Secretary, Receptionist, or similar role.

- Familiarity with organizing and keeping expenses and contract records.

- Must know Quickbooks.

- Proficiency in Microsoft Excel, Word, Publisher, and other office software.

- Must speak English and have communication skills.

- Strong organizational and multitasking abilities.

- Attention to detail and problem-solving skills.

- Creative and Driven.

- Ability to handle confidential information with discretion.

- High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.

- Valid driver's license and ability to drive is a plus, but not required.

Preferred Qualifications:

- Experience with office management systems and procedures.

- Knowledge of other languages is an asset.

- Familiarity with office equipment, like printers fax machines, computers, etc.

Job Types: Full-time, Part-time

Pay: $20.00 - $25.00 per hour

Schedule:

• 8 hour shift

Work Location: In person