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HUMAN RESOURCES GENERALIST
$104k-135k (estimate)
Full Time | Sports & Recreation
2 Days Ago
City of Douglasville, GA is Hiring a HUMAN RESOURCES GENERALIST Near Douglasville, GA
Pay Grade: 113
Job Code: TBD
FLSA Status: Exempt
Job SummaryThe person in this position is responsible for assisting the Human Resources Director with day-to-day operations of the department including but not limited to benefits administration, recruitment, onboarding, payroll, new employee orientation, workers’ compensation administration and employment law compliance.
Essential Job FunctionsBenefits Administration
WORK ENVIRONMENT The incumbent primarily works in temperature controlled environment in an office setting. Occasionally outdoors walking or driving to other City Departments which may involve working in all types of weather. Low to medium stress level.
Job Code: TBD
FLSA Status: Exempt
Job SummaryThe person in this position is responsible for assisting the Human Resources Director with day-to-day operations of the department including but not limited to benefits administration, recruitment, onboarding, payroll, new employee orientation, workers’ compensation administration and employment law compliance.
Essential Job FunctionsBenefits Administration
- Performs administrative and technical activities related to the administration of a wide variety of City employee benefits including the City’s open enrollment process and making changes to employee benefits.
- Establishes procedures to ensure appropriate coordination of monitoring of enrollment and benefits eligibility
- Coordinates internal and external networks and systems with appropriate City staff and external vendors; coordinates with payroll and Finance staff on payroll deductions, billing reconciliation and invoice payments
- Reviews the development of open enrollment materials; assists with coordinating the annual open enrollment process to include employee communications (web, electronic, hard copy, presentations and meeting) and end-to-end process assistance to ensure timely and accurate open enrollment completion
- Facilitates new employee benefits orientations; provides an overview of City benefits and ensures forms are completed appropriately and proper documentation of dependent eligibility
- Provides existing employees with information regarding City benefits, ensures qualifying event forms are completed appropriately; responds to employee questions, complaints and concerns regarding benefits
- Participates in administration of the City’s retirement plans
- Maintains current records and coverage on all participants in the various benefit programs by processing enrollments, terminations, and/or change forms; entering information into the City’s HRIS-benefits database and transferring information electronically to the third party administrator; notifies carriers of new enrollees to ensure that eligible employees obtain coverage in a timely manner
- Reviews bi-weekly payroll reports and updates benefit database to make appropriate adjustments regarding employee changes, terminations, new enrollees, deduction errors, changes in status and discrepancies
- Makes corrections for over/under payments of premiums for benefits; prepares documents or communications for employees over/under paid in error; assists payroll with the setup of adjustment deductions to make up insurance benefits premium due or refunded
- Audits monthly bills from various carriers against eligibility reports for changes and terminations, balancing carrier reports with payroll to recommend payment of bills; notifies company of any billing errors
- Assists with processing of terminations
- Investigates, verifies and corrects errors and discrepancies on documents in order to process transactions accurately
- Process personnel action forms and update ADP payroll system with appropriate action;
- Provides information updates, advice and general communications on all human resources functions to City personnel; answers daily questions and requests for personnel services in a timely, accurate and productive manner;
- Establishes, maintains and updates databases, spreadsheets and other background materials for proper personnel records and reports including employee lists and statistics
- Acts as privacy officer to ensure that confidentiality of employees, new hires and retirees is protected
- Serves as a member of the Safety and Wellness Committees
- Undertakes various projects as assigned by the Human Resources Director and Manager
- Engages in full cycle recruitment, selection, onboarding and employee orientation
- Monitors hiring process and records; coordinates and advises management personnel and applicants; schedules testing and/or interviews, screens applicants according to established criteria; conducts employee orientation with each new hire to include communications on City policies and programs;
- Ensures the City has qualified candidates for consideration to City positions; reviews applications and interviews applicants to match experience with specific job-related requirements
- Conducts and participates in job interviews for vacant positions
- Assists with processing of terminations
- Investigates, verifies and corrects errors and discrepancies on documents in order to process transactions accurately
- Prepares and maintains employee personnel files
- Ensures compliance with USCIS Form I-9 Employment Eligibility Verification; periodically audits Forms I-9
- Responsible for ensuring adherence to timeframe for submission and accuracy of first report of injuries by department Directors and Supervisors; submits injury reports to Worker’s Comp claims examiner ; follows-up on open cases
- Maintains and coordinates employee recognition programs
- Process personnel action forms and update ADP payroll system with appropriate action;
- Provides information updates, advice and general communications on all human resources functions to City personnel; answers daily questions and requests for personnel services in a timely, accurate and productive manner;
- Assists with coordinating annual employee health fair, lunch n’ learns, employee service banquet and other events recognizing employees and employee accomplishments;
- Establishes, maintains and updates databases, spreadsheets and other background materials for proper personnel records and reports including employee lists and statistics
- Responds to survey requests; posts applicable legal notices and updates as required;
- Acts as privacy officer to ensure that confidentiality of employees, new hires and retirees is protected
- Serves as a member of the Safety and Wellness Committees
- Undertakes various projects as assigned by the Human Resources Director and Manager
- Desired PHR, SPHR, SHRM-CP, SHRM-SCP certifications
- Local government experience a plus
- Knowledge of the specialized principles and practices of public personnel administration, including examination, classification, compensation, in-service training, service rating techniques and employee relations;
- Knowledge of local, state and federal legislation affecting personnel management;
- Knowledge and understanding of benefits legislation (HIPAA, USERRA, ADA, COBRA, FMLA)
- Knowledge of local government organization and procedures;
- Knowledge of City’s organizational structure, departmental functions and inter- relationships;
- Knowledge of the operation of general office equipment including calculator, computer keyboard, computer word processing or other programs, telephone, telephone console, or copy machine as required;
- Knowledge of basic mathematical and accounting procedures;
- Knowledge of ADP payroll software
- Skill in operating a computer;
- Skill in communicating both orally and in written form;
- Skill in researching complex issues and developing recommended actions;
- Ability to develop, implement and evaluate new and revised procedures, methods and standards;
- Ability to maintain confidentiality and exercise considerable skill in information handling, privacy of records and judgment;
- Ability to respond effectively to the most sensitive inquiries or complaints;
- Ability to define problems, collect data, establish facts, and draw valid conclusions;
- Ability to establish and maintain effective working relationships with City officials, employees and the public.
WORK ENVIRONMENT The incumbent primarily works in temperature controlled environment in an office setting. Occasionally outdoors walking or driving to other City Departments which may involve working in all types of weather. Low to medium stress level.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Sports & Recreation
SALARY
$104k-135k (estimate)
POST DATE
06/22/2024
EXPIRATION DATE
07/20/2024
WEBSITE
douglasvillega.gov
HEADQUARTERS
Douglasville, GA
SIZE
<25
INDUSTRY
Sports & Recreation
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The job skills required for HUMAN RESOURCES GENERALIST include Onboarding, HRIS, Employment Law, Confidentiality, Benefit Administration, Business Administration, etc. Having related job skills and expertise will give you an advantage when applying to be a HUMAN RESOURCES GENERALIST. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by HUMAN RESOURCES GENERALIST. Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for HUMAN RESOURCES GENERALIST positions, which can be used as a reference in future career path planning. As a HUMAN RESOURCES GENERALIST, it can be promoted into senior positions as a Human Resources Generalist III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary HUMAN RESOURCES GENERALIST. You can explore the career advancement for a HUMAN RESOURCES GENERALIST below and select your interested title to get hiring information.
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