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Employee Benefits Specialist

Dudek

Encinitas, CA | Full Time

$62k-78k (estimate)

1 Month Ago

Employee Benefits Specialist

Dudek Encinitas, CA

$62k-78k (estimate)

Full Time | Business Services 1 Month Ago

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Dudek is Hiring an Employee Benefits Specialist Near Encinitas, CA

Who We Are Dudek is a leading environmental, planning, and engineering firm that help public and private clients plan, design, and build projects that improve communities’ built and natural infrastructure. Founded in 1980, Dudek has grown steadily to more than 800 professionals across the U.S. and received the Top Workplace Award for 2024. As a 100% employee-owned company, Dudek’s culture rewards smart, productive team members with ownership, professional development, and financial benefits. We seek creative, pragmatic problem-solvers working at the intersection of science, engineering, regulations, and multiple stakeholders’ interest to help clients achieve project goals. We encourage collaboration, sustainability, and innovation. At Dudek, we abide by shared values: Trust: We trust each other to use good judgment. Respect: We act professionally and treat each other fairly. Teamwork: We come together, share openly, and apply diverse perspectives. Fun: We take our work seriously…not ourselves. Well-Being: We care about each other’s health, safety, and total wellness. Our culture is the foundation of who we are and how we work. Learn more about our culture. About The JobDudek is looking for a mid-level Benefits Specialist to join our Benefits Team. In this role, you’ll assist the Benefits & Wellness Manager with administering our employee benefits and leave of absence programs. We’re seeking someone with a solid analytical background, excellent attention to detail, and exceptional service skills to enhance our employees' experience. Join our employee-owned company and make a difference!This full-time role offers a hybrid work arrangement and will be based in our Encinitas, CA office.Who You Are To thrive at Dudek, you should be comfortable with accountability, collaboration, flexibility while being a resourceful and independent thinker. We look for curious, solution-focused people who can adapt quickly to an ever-changing industry. There is no single way to solve a problem, so we encourage innovation. Duties and Responsibilities (may include some or all of the below): Benefits Administration:

Assist in the management of the day-to-day operations of group benefits programs (group health, dental, vision, short-term and long-term disability, life insurance, flexible spending plan, retirement plans, etc.)
Process benefit enrollments, changes, and terminations accurately and in a timely manner, utilizing the Human Resources Information System (HRIS)
Serve as a primary point of contact for employee inquiries regarding benefits eligibility, coverage options, plan details, and enrollment procedures
Support the planning, testing, communication, and rollout of the annual benefits open enrollment process
Facilitate presentations on benefit offerings during HR new hire orientation sessions

Data Analytics and Reporting:

Retrieve, update, and analyze benefits eligibility/enrollment reporting data to track various metrics related to employee benefits
Track metrics with data validation and conditional formatting to ensure integrity of reporting – highlighting critical key areas to help with informed decision-making, cost efficiency, and employee satisfaction
Ensure accuracy with employee benefits reconciliation process comparing carrier invoice data to the enrollment data with the HRIS system
Identify any discrepancies to efficiently manage benefit expenses
Perform quality checks and audit of all benefits-related data
Develop and deliver reports, ad-hoc data census requests

LOA Administration:

Administer and support state and federal leave programs, such as sick leave and short- and long-term disability, in collaboration with the People Operations Team and third-party leave administrators to ensure a seamless leave process
Inform and advise employees on company policies/documentation requirements needed for leave of absence requests
Monitor and track leave of absence status, documentation, and return-to-work dates
Collaborate with managers to develop modified work schedules or return-to-work accommodations during leaves of absence

Compliance and Record Keeping:

Support annual compliance tasks by ensuring adherence to federal, state, and local laws and regulations related to healthcare reporting and compliance, including ACA, 1094/1095-C, COBRA, ERISA, and Cafeteria 125 Non-Discrimination Testing
Ensure timeliness and accuracy of required reporting
Maintain benefits records and document necessary plan changes

Benefits Communication:

Help to create communication resources to improve employees’ understanding of the company’s benefits package

Minimum Requirements

Bachelor's degree in Human Resources, Business Administration, or related field
5 years of relevant experience, including benefits and leave of absence administration
Intermediate knowledge of HR practices, benefits administration, and legal regulations (e.g., COBRA, FMLA, HIPPA, ACA, ERISA, Section 125 plans, and 401(k)
Experience with HRIS (Human Resources Information Systems), preferably with Dayforce, or other relevant benefits administration software application
Advanced proficiency in Microsoft products e.g. Word, Outlook, Excel, and PowerPoint

As a federal contractor, successful candidates are required to pass the following pre-employment requirements prior to beginning employment: pre - employment drug test and background check.Preferred Requirements

Attention to Detail: Ensures accuracy of benefit-related data to task completion

Customer Service: Provide exceptional service to employees with diverse background and needs
Communication: Effective verbal and written communication for explaining benefits and legal information
Problem Solving: Identifies issues and resolves them in a timely manner
Organizational Skills: Manages various benefits processes and documentation
Adaptability: Operate within ambiguity and adapt to change

Physical RequirementsWorking Conditions:

This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc.
This job requires occasional project site visits-based outdoors which can include excessive noise, uneven walking surfaces, extreme weather, moving vehicles and equipment.

Physical Requirements: The physical demands described here are representative of those that must be met in order to successfully perform the essential functions of the job.

This job requires working on a computer, sitting or standing for long periods of time in an office or remote office setting.
This job requires attending meetings, both in person and virtually as well as speaking on the phone with peers, clients, etc. Speaking, hearing and listening are required.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Proposed Salary Range: $70,000 - $85,000 annually/$33.65 - $40.86 hourly**Final agreed upon compensation will be based on a variety of factors including but not limited to an individual’s related experience, education, certifications, skills, and work location.Perks of Being a DudekianAt Dudek we will provide you with a competitive salary in an environment that promotes growth, career development, and a flexible work–life balance. Dudek offers an array of benefits, from medical, dental, and vision coverage, to the discretionary bonuses, based on firmwide, divisional, and individual performance.We also offer a yearly merit review, an employee stock ownership program, and dog friendly offices! To honor our key value of well-being, Dudek provides generous Paid Time Off (PTO) packages for both salaried and hourly employees. If you’re tired of an overly bureaucratic decision-making process and want to be part of a work culture that puts its employees first, speak with your recruiter to learn more about the great perks of being a Dudekian.Dudek is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, protected veteran status, or other characteristics protected by applicable law.Dudek is a U.S.-based employer. All positions are based in the U.S. and require U.S. work authorization.

Job Summary

JOB TYPE

Full Time

INDUSTRY

Business Services

SALARY

$62k-78k (estimate)

POST DATE

08/02/2024

EXPIRATION DATE

10/27/2024

WEBSITE

dudek.com

HEADQUARTERS

SANTA BARBARA, CA

SIZE

200 - 500

FOUNDED

1980

TYPE

Private

CEO

FRANK DUDEK

REVENUE

$10M - $50M

INDUSTRY

Business Services

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The following is the career advancement route for Employee Benefits Specialist positions, which can be used as a reference in future career path planning. As an Employee Benefits Specialist, it can be promoted into senior positions as a Benefits Administrator III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Employee Benefits Specialist. You can explore the career advancement for an Employee Benefits Specialist below and select your interested title to get hiring information.