Prepares work to be accomplished by:

• Gathering, sorting, and date stamping facility vouchers and invoices.
• Maintains paperless systems and workflows by looking at the facility folders daily for invoices, Route invoices in appropriate folders daily

Prepares facility invoices for processing by:

• Reviewing accuracy of vouchers, invoices, dates, general ledger account, approvals, and amount owed.
• Enforcing out-of-state vendors use tax (known as sales tax).

Prepares facility utility invoices for payment by:

• Creating vouchers.

Updates vendor information by

• Entering new vendors into the system.
• Validating vendor ID and account number.
• Correcting accounting information as required.
• Requiring W-9 forms as necessary.

Records payment data by:

• Entering all vouchers by facility with accounting date.
• Documenting payment date for each invoice into Great Plains Purchasing Module.

Responds quickly to all inquiries from other employees or vendors by:

• Immediately researching and reporting status to inquirer in a cheerful and professional manner.
• Retaining a log of conversation and outcome, as an audit trail.

Balances Payables Transaction Edit List by:

• Calculating gross total vouchers.
• Printing Payables Transaction Edit List.
• Ensuring that voucher tape and Payables Transaction Edit List reconcile.

Processes invoices to be paid by:

• Generating the Aged Trial Balance Report and selecting payments to be made according to accounting close schedule and direction of the Accounts Payable Supervisor/Lead.
• Entering payment selections into the Great Plains Purchasing module.
• Printing Computer Check Edit List and documenting check release information, special payments, etc.

Validates accuracy of payments by:

• Performing monthly reconciliation of special vendors.
• Comparing payment select report totals with detail cash requirements totals.

Distributes checks by:

• Reviewing and attaching copy of check to each voucher and supporting documentation.
• Attaching required checks to each facility’s check register report.
• Sending check registers to facilities when release of checks has been authorized
• Mailing checks released by Corporate Office.

Maintains Account Payable records by:

• Filing vouchers with copy of check in appropriate vendor folder.
• Assembling month-end reports in folders.
• Completing journal entry form for every accrual, reclass or changes.

Processes stop payments by:

• Verifying that the check has not cleared.
• Providing documentation to Accounts Payable Lead to place stop payment request

Assists in providing accurate financial reporting by:

• Reviewing general ledger accounts and dollar amount reasonability, utilizing Great Plains financial reports.
• Researching and resolving any variances in routine operational costs.
• Identifying and notating significant variances.

Ensures adequate coverage of Finance & Accounting Department by:

• Providing back-up as necessary.
• Providing cross-training on all phases of job duties.
• Scheduling time out of office during non-peak cycle.
• Arranging for coverage when out of office.

Maintains financial security by:

• Following internal accounting controls.

Maintains customer confidence and protect operations by:

• Keeping financial information confidential and following HIPAA policies and procedures.

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AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
If you believe you need a reasonable accommodation due to a disability or health condition in order to search for a job opening or to apply for a position, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf]]>