Location:
Guardian Corporate
We are looking for a dynamic, experienced Executive Assistant to join our fast-growing dental partnership network’s (“DPN”) Dental team.
Guardian Dentistry Partners’ (GDP) mission is to support our partner dentist entrepreneurs and teams in building the practices of their dreams. While Guardian brings together passionate, purpose-driven, like-minded dental entrepreneurs who share similar values, each of our partners are very different, and it’s those very differences that make us stronger in positively impacting the lives of everyone we serve across our network of practices.
Job Summary:
The Executive Assistant is responsible for providing administrative support to Executives, including managing schedules, communications, and organizational tasks. You will as a key liaison, ensuring efficient operation and facilitating the Executives ability to focus on strategic activities. This position will report to the Chief Operating Officer and support the Executive Team of 5 leaders.
What the role entails:
- Demonstrate depth and breadth of administrative knowledge and skills at the executive level
- Manage day-to-day administrative duties to ease the burden on the Executive Team
- Interact with individuals at all levels of the company as well as external vendors/ suppliers
- Manage calendars in Outlook, including schedules, meetings, and events for Executive Team
- Monitor and manage deadlines related to follow-up activities and action items resulting from management meetings
- Facilitate group functions, meetings, and events including booking travel and logistics
- Organize files and folders in cloud-based storage platforms
- Ensure company-wide lists, including the company directory, practice locations, Outlook group lists, etc., are kept up to date
- Contribute to overall Company communication strategies, including newsletters, recognition and celebration of key team member milestones
- Handle confidential business matters, including annual reports, state filings, etc.
- Prepare presentations, reports, minutes, etc.
- Review requests, summarize and communicate information to appropriate stakeholders
- Recommend and implement work process changes
- Assist the Executive team in onboarding new hires
- Anticipate the needs of Executives and demonstrate outstanding organizational skills
- Work independently on special assignments
- Address escalations both internally and externally and ensure they are actioned promptly
What you bring to the company:
- A degree in Administration or a related post-secondary degree ideal
- Minimum of 5 years experience in a senior Executive Assistant or similar role, preferably with experience in fast-growing medium to large size businesses
- Strong project management experience, including the use of PM tools such as Monday.com or similar platforms
- High level of proficiency in written and oral communications
- Thrive in a fast-paced environment, including flexibility in priorities and scheduling
- Demonstrated project management experience, including the ability to manage multiple complex projects at once
- Solid organizational skills, with the ability to track and weigh multiple priorities at once to ensure the most efficient and effective use of time
- Advanced computer skills, including Microsoft Outlook, Word, Excel, and PowerPoint
- Experience seeking options and booking travel for multiple leaders
- Demonstrates extreme discretion when handling confidential matters/materials
- Self-directed and detail-oriented, with strong research and analysis skills
- Ability to work in a fast-paced and variable environment
Compensation & Structure:
- Base Compensation: 70,000 - 80,000
- 401k Program: Participation in a 401k plan with a 4% company match
- Benefits: Competitive health, dental, vision, long-term and short-term disability, and life insurance plans
Guardian Dentistry is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, genetic information, protected veteran status, disability status or other legally protected status. Guardian Dentistry will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.
FLSA Status:
Exempt
We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, genetic information, protected veteran status, disability status or other legally protected status. We will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.
Completion of this form is voluntary and will only be used to report on candidate demographics. Nothing contained in this form will be accessible or used in hiring or other employment decisions. Information provided will be recorded and maintained in a confidential file for reporting purposes only.