Requisition Number: 2022S148Posting
Full Time/Part Time: Full Time
Division: Finance and Administration
Department: Purchasing
Department Statement:
Colgate University, a highly-selective residential liberal arts university with 2,900 students, is a very special place to work. A diverse group of individuals from local and worldwide communities, our staff is critical to preserving the universitys high standards and strong reputation as a leader in higher education. We nurture an inclusive, collaborative culture, where each employee is treated as an important contributor, offer generous benefit packages and encourage staff wellness, learning and advancement. We offer staff opportunities to audit Colgate classes, as well as earn credits towards a Colgate undergraduate degree. Our friendly staff can be found attending lectures, working out together at our state of the art gym facilities, kayaking, paddle boarding and sailing on Lake Moraine, and participating in one of the many daily events that take place on campus and in the Village of Hamilton.
Accountabilities:
Primarily accountable for speed and accuracy of execution (including ethical standards) of purchase orders.
Specific responsibilities include, but are not limited to:

• Providing effective customer service and effective training and communication related to key departmental technologies.
• Accurate and timely reporting and information gathering related to key department functions as assigned.
• Vendor onboarding and accountability including, but not limited to timeliness, cost efficiency, quality and ethics as assigned.
• Campus wide vending services.
• Providing backup support in the absence of key staff within the department.
• Campus wide training of department procedures and preferred suppliers such as travel, office supplies and science equipment.
• Employee Discount Program.
• Planning and execution of all department/program events.
• Vendor maintenance within Purchasing systems as assigned.
• Other duties required to support departmental goals.

Professional Experience/Qualifications

• Two or more years experience in procurement, some or all of which in a higher education setting is preferred.
• Familiarity with purchasing information systems and corresponding best practices.
• Proven ability to successfully implement best practices policies and procedures.
• Demonstrated expertise in both Microsoft Office Suite and Google Workspace, and experience using and learning other accounting and financial systems.
• Excellent communication skills; both written and verbal.
• Must be capable of working collegially with a diverse group of faculty, staff and students within a university setting.

Preferred Qualifications

• Experience in higher education.
• Experience with Banner Finance and Unimarket.
• Experience with contract management.
• Experienced in supplier management.

Education
A minimum of a Bachelors degree is required, or a combination of education and work experience from which comparable skills have been obtained.
Other Information
Work Schedule:
Weekdays
Job Open Date:
11/02/2022
Job Close Date:
Open Until Filled
Yes
Special Instructions Summary
EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.
Clery Act
CAMPUS CRIME REPORTING AND STATISTICS
The Campus Safety Department will provide upon request a copy of Colgates Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at cusafety@colgate.edu.