Summary

The primary responsibility of this position is to perform administrative and clerical duties for the purchasing department including, but are not limited to: reoccurring Contract PO’s, Good’s Receipts, and problem file for the company. Will also support the Vision, Mission, and Values of the Organization. 

Essential Duties and Responsibilities

• Supports Allen Harim’s mission, vision and values
• Responsible for updating daily open order report for the entire company 
• Responsible for investigating, correcting and determining the root cause of problems in the problem folder Additional duties within problem file- proof of delivery, print/sign/receive invoices, research PO numbers, maintain log
• Responsible for coordinating SAP process such as requisitions and Goods Receipts for support areas (HR, IT, Safety). 
• Customer service-Work with people, vendors, managers daily 
• Work as liaison between all departments and purchasing, offering assistance as needed to ensure requisitions are correct, PO’s approved and invoices are paid
• Responsible for managing 100% Contractual re-occuring costs, monitor contract dates, enter requisitions and enter good receipts
• Assist with confirming Purchase Orders with vendors 

Qualifications

To Perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Note for level:

Education and/or Experience

Knowledge/Skills

Supervisory Responsibilities

List the supervisory responsibilities the position must perform; include the department or position titles responsible for and the level of authority exercised in performing the responsibilities.

NA

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing this job the employee will be required to walk, climb, or balance, stoop, kneel, crouch, or crawl, handle objects, tools, to reach with hands and arms; and to lift or move 50 pounds. The employee is frequently required to sit.

Work Environment

The job operates in a poultry plant environment. The environment can be wet, cold, noisy and odorous – Safety protection is provided.