POSITION SUMMARY :

St. Croix County is seeking a self-motivated individual to join our Human Resources team. This is a limited-term, job-sharing position, expected to last for a period of no less than 6 months, but could extend beyond one year.

The successful candidate will work a flexible schedule of 20 hours per week between the hours of 8 : 00am - 4 : 30pm Monday through Friday.

Additional hours will be available during the onboarding and training period.

Performs professional human resources work in the areas of employee relations support, training and development, equal opportunity and civil rights compliance, human resources research and analysis, job analysis review and development of job descriptions, compensation evaluation, investigation of discrimination and harassment complaints, performance management, and development and review of countywide human resources policy and procedures.

ESSENTIAL FUNCTIONS :

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily.

Other duties may be required and assigned.

Creates and maintains employee records, including but not limited to personal information, job details, performance evaluations, disciplinary actions, and training records.

Ensures all employee records are up-to-date, accurate, and compliant with legal requirements and record retention statutes.

Coordinates and facilitates the offboarding process for departing employees, ensuring compliance with company policies and legal requirements.

Conducts exit interviews and gathers feedback to identify areas for improvement.

Advises departments on methods and options for resolving employee or work unit issues. Provides coaching and / or counseling to management and county staff.

Consults with Corporation Counsel as needed.

• Manages wage schedules in HRIS system including across the board percent increases and union contract wage changes. Initiates and prepares payroll adjustment for employees including step increases, promotions, reclassifications, etc.
• Participates in compensation surveys and recommends salary adjustments to HR Director through retention analysis. Prepares reports, researches and collects data and analysis for HR Director.
• Develops and delivers documentation, communication materials, and training on various compliance initiatives, as required, such as the employee handbook, anti-harassment and other employment / management compliance training.
• Customizes, modifies and / or manages modules within the HRIS in partnership with the IT department and / or vendors.
• Serves as the primary point of contact for unemployment claims and inquiries. Collects and reviews documentation related to unemployment claims, ensuring accuracy and completeness.

Prepares and submits unemployment claims responses in a timely manner and represents the County in unemployment hearings.

• Prepares important internal communication notices.
• Other duties as assigned.
• Provides advice, technical assistance, and counseling on a wide range of complex human resources issues.
• Assists with the data reporting and analytics for themes, trends, and root causes to provide insights and recommendations for decision making to aid in process improvement and prevention of risk.
• Identifies workplace trends (internally and externally) and designs training or communication programs on relevant topics.

Gathers, analyzes, and interprets data and metrics to develop recommendations and strategies to facilitate positive employee relations and engagement.

Consults on issues related to workplace relations and performance management. Assists managers in determining appropriate course of action.

Facilitates pre-disciplinary meetings and performance improvement plans.

Performs internal investigations such as harassment, discrimination, or other violations of employment law and / or employee misconduct.

Analyzes and evaluates information to make recommendations on the resolution of the situation.

• Co-manages and partners on management of DEI initiatives / programs.
• Manages and reviews employee performance evaluation processes and measures.
• Responds to public records request.
• Designs, develops and delivers strategic employee learning and development programs that support the full employment lifecycle, including onboarding, career development, succession planning, and management and leadership development.
• Reviews county employee policies to ensure compliance with state laws, federal regulations, etc. and revises policies to maintain compliance.

Researches and develops new policies as necessitated by changes in law or rules and regulations.

• Develops, edits, and maintains countywide job descriptions and maintains classifications.
• Conducts studies and manages County compliance with laws, rules, and regulations, including Americans with Disabilities Act (ADA), Fair Labor Standards Act (FLSA), HIPAA, and other employment laws.
• Develops, revises, and implements the County’s Equal Employment Opportunity (EEO) program, including the Affirmative Action and Civil Rights Compliance Plans.

Reviews, compiles, and analyzes statistical data pertaining to human resource actions and their effect on the program and prepares Affirmative Action, Civil Rights Compliance, and EEO-4 reports.

Develops and implements recommendations regarding corrective measures.

Conducts classification studies of existing and new positions, including on-site analysis of duties and responsibilities, salary surveys, and internal comparability analysis.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of standards, principles, practices, methods, and techniques of public personnel administration.
• Extensive knowledge of County policies, procedures, and practices.
• Considerable knowledge of local government organization and its departmental operating requirements.
• Knowledge of sound labor relations practices and techniques and labor negotiations methods.
• Knowledge of the qualifications and characteristics of major occupational groups.
• Ability to establish and maintain effective and professional working relationships with vendors, Finance staff, Corporation Counsel, other department heads and governmental officials.
• Proficient in the research, design, implementation, and use of HRIS technologies including employee databases, recruiting software, and performance management software.
• Ability to analyze and prepare organizational and functional reports from research data.
• Significant knowledge of and ability to operate standard office programs and softwares, including Microsoft products, Adobe products, HRIS programs, and record keeping software.
• Ability to read and understand County policies and procedures, written instructions, and general correspondence.
• Ability to work the allocated hours of the position.

LANGUAGE SKILLS

• Ability to communicate effectively with other members of the staff, supervisor, and the public.
• Ability to communicate clearly and concisely in both written and verbal form.
• Must be proficient in workplace English and spelling.

MATHEMATICAL SKILLS

Ability to calculate mathematical calculations.

REASONING ABILITY

• Ability to understand and effectively carry out verbal and written instructions.
• Ability to develop, interpret and implement local policies and procedures; written instructions, general correspondence;

Federal, State, and local regulations.

• Ability to define problems and deal with a variety of situations.
• Ability to think quickly, maintain self-control, and adapt to stressful situations.
• Ability to maintain discretion regarding business-related files, reports, and conversations, within the provision of open records law and other applicable State and Federal Statutes and Regulations.
• Organizational and time management skills needed to meet deadlines.
• Must have ability to work accurately with attention to detail.
• Ability to maintain confidentiality.
• Ability to prepare and maintain accurate and concise records and reports.

PHYSICAL AND WORK ENVIRONMENT :

The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law.

Employees needing reasonable accommodation should discuss the request with the employee s supervisor.

PHYSICAL REQUIREMENTS

• This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
• Work has no exposure to environmental conditions.
• Work is generally in a moderately noisy location (. business office, light traffic).

WORK ENVIRONMENT

Work is primarily in an office setting.

MINIMUM QUALIFICATIONS :

EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor's degree in human resources, law, psychology, business administration, or related field.
• Three or more years experience working as a human resources generalist with an emphasis on a combination of employee relations, compensation, and compliance.
• One or more years of experience working within a public sector union environment helpful.
• Experience working with a complex Enterprise Resource Planning System (ERP) or Human Resources Information System (HRIS).

Oracle, People Soft, ADP or similar desired

• PHR / SPHR or SHRM Certification preferred.
• Strong Reporting and Analytics experience desired.
• Must successfully pass criminal background check.

Full Pay Range : $34.58-$48.17 Expected Pay Range : $34.58-$39.12 Department : Human Resources FTE : .50

St. Croix County is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination.

We take affirmative action to ensure equal opportunity for all applicants without regard to an individual’s race, color, age, religion, sex, sexual orientation, national origin, gender identity, disability, marital status, veteran status, or other legally protected characteristics.

Last updated : 2024-06-16