Overview

Join ENERCON as a Project Management Administrator! In this role, you will have the opportunity to play a crucial part in supporting project managers and teams throughout the project lifecycle.

Responsibilities

Due to continued growth, our Energy Group is currently seeking a Project Management Administrator for the Kennesaw, GA location.

• Input, update, and disposition opportunities in CRM (Customer Relationship Management) and ERP (Enterprise Resource Planning) system through award/loss
• Review and understand contract language, cost estimates and proposals to initiate projects in the ERP system including initial project setup, task setup, billing setup, billing rates, etc. in compliance with client and ENERCON policies and procedures; establishing project baseline budgets and allocations to authorized contract funding
• Update and maintain project setup, task setup, and budgets in the ERP system as appropriate throughout the course of the project
• Process client contracts/amendments/purchase order transmittals ensuring alignment with ENERCON’s contract repository and project funding
• Monitor project status and financial health using Key Performance Indicators (KPI) such as revenue and profit margin to aid the Project Manager in managing projects, and in producing deliverables and services that meet schedule, budget, and quality
• Foster and maintain working relations with Project Managers, and other essential stakeholders i.e., Accounting, Project Controls, Manager of Projects, Division Directors, PMA-Supervisor, Engineering and Technical staff
• Allocate budgeted labor hours to resources identified to support the project; verify and assign the client specific labor classifications and billing rates based on client requirements
• Conduct bi-monthly prebill reviews to ensure accuracy in all labor and expense charges; identify discrepancies and seek resolution
• Perform invoice reviews to ensure accurate billing prior to client submittal
• Reconcile actual charges to budgets, and aid in managing projects based on Estimate to Complete (ETC) to ensure revenue recognition and financial posting accuracy
• Run reports, analyze data, identify potential issues, and propose solutions to Project Managers
• Prepare reports with critical deadlines, including client reports, internal trend reports, and project schedule compliance reports
• Process subcontractor service agreement and lab service agreement transmittals for ENERCON’s repository, prepare subcontractor purchase orders and modifications with required procedural documentation; process subcontractor invoices for client submittal and track timely payment to subcontractor; monitor subcontractor spend to authorized purchase order amounts
• Coordinate and track quality assurance project training and client required training
• Participate in project team meetings and schedule update meetings, if required
• Perform editorial reviews of technical documents and/or financial reporting prior to client submittal. This review consists of procedural adherence as well as readability.

Qualifications

• Bachelor’s Degree in Business Administration, Finance, or OR Associates Degree in applicable field OR PMP or CAPM; and minimum of 1 year of experience, or a minimum of 2 years of business or project management related experience.
• Minimum 2 years of business administration, project controls or support role in a technical or consulting environment
• Demonstrated business/financial aptitude
• Must have the ability to effectively balance conflicting priorities
• Excellent organization and time management skills, very detail-oriented, and ability to multi-task
• Strong analytical skills and demonstrated ability to exercise discretion, judgment and always be professional due to the confidential nature of the project work
• Ability to comprehend and carry out instructions and follow tasks to completion with minimal direction
• Intermediate to Advanced computer skills including Microsoft Excel (including tables/charts/formulas) and Word (including formatting)
• Excellent communicator with the ability to work and communicate across all levels of an organization
• Excellent attention to detail
• Ability to travel less than 5% of the time

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Additional Information

About ENERCON:

• Enercon Services, Inc (ENERCON) offers excellent benefits and career opportunities as part of our culture of excellence. Our people are the driving force behind our work. Together, we advance industry and drive innovation. Explore our comprehensive benefits: Why Enercon?

Eligibility to Work:

• Candidates must be legally eligible to work in the US without requiring current or future sponsorship.
• Ability to pass a pre-employment and random drug and alcohol screenings, ENERCON and client specific background checks, and annual motor vehicle record (MVR) according to company and client policies.

Equal Opportunity Employer: 

• ENERCON does not discriminate in employment opportunities or practices based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Connect with Us: www.ENERCON.com | LinkedIn