Description

• Job Description

Job Title: Accounting Manager

Location: Laramie

Department: Finance Department

Report To: Director of Finance

Job Summary

Responsible for managing, maintaining, and analyzing accounts payable information. Facilitate internal and external reimbursement for services to ensure efficient and effective operations of Premier Bone and Joint Centers. Maintain accurate records by scanning, filing, and reviewing files within the electronic filing system following the QA/QC (Quality Assurance/Quality Control) measures. Assist with financial reporting and benchmark surveys, process credit card and bank reconciliations monthly, process annual 1099 tax form filings, and complete unclaimed property reporting. Assist Director of Finance with any clerical duties and special projects as needed.

Core Competencies

Proactive

Anticipatory, change-oriented and self-initiated behavior. Proactive behavior involves acting in advance of a future situation, rather than just reacting. It means taking control and making things happen. Proactive employees generally do not need to be asked to act, nor do they require detailed instruction. Take initiative to see an issue and develop realistic solutions.

Achieve

Demonstrate effort, skill, or tenacity to reach or attain a desired objective, level of performance or quality of work. Carry out tasks successfully and completely. Attain goals despite difficulty. Able to exert the necessary effort using their own skill set to perform at the highest level desired within our organization.

Team Conscious

Demonstrate a genuine interest in thoughts and opinions, values, and needs of co-workers. Avoid speaking, writing, or doing other things that could be seen as disrespectful of patients and/or co-workers. Recognize and show respect for the strengths and contributions of others. Work with others to accomplish a common goal or objective.

Integrity

Act in ways that demonstrate personal reliability, honesty, and care that exhibit integrity and serves as a positive example of why others should trust the motives of our organization. View them self as a reflection of the organization by following through on commitments and accepting ownership of any mistakes they might make. Leave others with a clear impression that integrity is a core value of Premier Bone & Joint Centers. This is in contrast to individuals who make commitments that go unmet, fail to acknowledge their role in disappointing events, or whose actions (or inaction) leave others with doubts about the level of trust that should be placed in Premier Bone & Joint Centers.

Excellence

Have the will to win, the desire to succeed, the urge to reach their full potential. We are what we repeatedly do. Excellence is the path chosen to be successful at work. The word excellence is defined as the quality of surpassing the average, possessing high qualities in one's field. It’s about developing a winning mindset that says “I want to be great at what I do. I want my personal life and my work to be spectacular.” Developing excellence is a deliberate process and takes time, yet it can be developed by creating a personal strategy that will put you on the road to success in life and in the workplace.

Never Quit

Can always be counted on to go above and beyond what is asked. Always give extra and unending effort and offer support to other team members. Persevere in completing tasks and don’t get discouraged or cuts short efforts to accomplish goals and objectives. Make and fulfill commitments. Establish a pattern of working independence, always intend to fulfill any promise made, prepare for meetings and other tasks.

Trust

Believe that someone or something is reliable, good, honest, and effective. Act responsibly for the safety and care of Premier Bone & Joint Centers' patients. One is able to believe that something relayed by this employee, is true or correct even though you do not have proof of it. One is able to have firm belief in the reliability, truth, ability, or strength of this employee. This is an employee that one would put complete faith in and be confident that the integrity of this employee would guide their actions.

Communication

Communicate effectively, respectfully, and appropriately. Use good judgment as to what to communicate to whom by utilizing the chain of command, as well as the best way to get that accomplished. Speak in a clear and credible manner, selecting the right tone for the situation and audience. Listen to others and allow them to make their point. Be respective to feedback and respond accordingly.

Essential Duties & Responsibilities

Accounting

• Knowledge of basic accounting principles.
• Assist with benchmark surveys.
• Assist with processing month end general ledger entries.

Finance

• Work on special financial related projects and reports as needed.
• Ability to analyze financial reports.
• Ability to prepare statistical and narrative accounting reports.
• Ability to perform mathematical computations accurately and quickly.

Bank and Credit Card Reconciliation

• Coordinate with vendors on their acceptance of corporate credit cards for invoice payment.
• Manage credit card authorization forms and modify vendor settings in Accounts Payable system to initiate credit card payments.
• Collect and reconcile receipts for the corporate credit cards and allocate distribution of charges on the cards during process of payment.
• Review bank debits and credits to perform bank reconciliations monthly.

Accounts Payable

• Enter accounts payable for payment processing; work with vendors and employees responsible for supply orders to ensure timely payment.
• Receive and answer questions from directors and managers related to activity within their cost centers.
• Assist with the reporting of unclaimed property to the State of Wyoming.
• Scan, file, and manage accounts payable, credit card, and patient refund information filed electronically for accuracy and legibility.
• Ensure that all accounts payable vendors have a completed and up to date W-9 on file and issue year end 1099 tax forms to all applicable vendors.

Electronic Filing System

• Maintain accurate records by scanning, filing, and reviewing files within the electronic filing system following the QA/QC (Quality Assurance/Quality Control) measures.

Other Duties and Responsibilities

• Special projects and clerical functions for Director of Finance, as needed.

Shared Duties & Responsibilities

Communication 

• Maintain an open line of communication with physicians and staff, to promote high employee morale and a professional clinic atmosphere. 
• Handle a variety of matters involving contact with various staff and the public. 
• Communicate effectively and in a timely manner utilizing the appropriate chain of command. 

Trend and Development Knowledge 

• Maintain knowledge of trends and developments in the field by reading appropriate articles, journals, and related material, and by attending seminars, conferences, etc. 

Organizational Skills 

• Skills in organizing work, making assignments, and achieving goals and objectives. 

Customer Service 

• Skill in customer service and working with a variety of people. 

Provide Assistance 

• Provide information and assistance to the Director of Finance and CEO as needed. 

Professional Development 

• Participate in professional development activities. 

Additional Duties 

• Performs other duties as directed/required to ensure efficient operations of Premier Bone & Joint Centers. 

Information Processing

Technical

• Use computer to perform department functions, i.e. forms, data entry, e-mail.
• Answer telephone(s) and successfully assist with call, including relaying messages and obtaining accurate information

Interpersonal Skills

Professional Image 

• Follow dress code. 
• Project a pleasant and professional image per company policy. 
• Wear identification while on duty. 
• Come to work projecting an attitude that welcomes patients. 
• Communicate name and role to patient. 

Flexibility/Stressful Situation 

• Respond with flexibility to changing workload and/or assignments. 
• Stay organized and function under stressful situations. 
• Ability to work independently, make decisions, and solve problems

Working Relationships 

• Ability to establish and maintain effective working relationships with physicians, co-workers, and the public, that harbor a friendly, yet professional interaction. 
• Demonstrate willingness to readily interact with other staff members and department leaders. 

Initiative 

• Exhibit initiative and self-directed behavior. 
• Accept responsibility for own professional growth and personal conduct by seeking knowledge in work specific areas, taking advantage of opportunities at work to observe and volunteer. 

Independence 

• Ability to work independently, make decisions, and solve problems. 

Other Duties 

• Perform other duties as directed/required, to ensure efficient operations of Premier Bone & Joint Centers. 

Adherence to Facility/Departmental Policy

Confidentiality 

• Observe confidentiality of information in regards to patients, physicians, and fellow employees; ability to maintain confidentiality under HIPAA standards. 

Attendance/Punctuality 

• Maintain a good attendance record and arrive to work punctually. 
• Utilize established time clock system appropriately. 

Overtime 

• Able to substantiate overtime, minimize overtime and adjust hours as needed. 

Cell Phone Use 

• Cell phone may be used for business purposes only. 
• Utilize cell phone for personal use only during breaks or meal periods out of the public eye. 

Care of Environment, Equipment & Supplies

Clean, Neat, Safe Environment 

• Maintain a clean, neat, and safe environment for patients and staff, including personal work areas. 

Office Equipment Skills/Malfunctioning Equipment 

• Utilizing correct/safe technique when using equipment and notify manager of malfunctioning equipment. 

Education

Bachelor’s Degree Accounting Required

Experience

Related Office Experience Required

General Accounting Knowledge Required

Physical Requirements

Seeing Must be able to read reports and use a computer Constant

Hearing Must be able to hear well enough to communicate with physicians, medical staff, administrative staff, and co-workers Constant

Speaking Must be able to verbally communicate with physicians, medical staff, administrative staff, and co-workers Constant

Grasping Must be able to write and type Constant

Weight Demands

Action Description Frequency

Lifting Must be able to lift up to 25 pounds Occasionally

Working Conditions

Environmental Hazards 

• The fast-paced environment may lead to increased levels of personal stress and demand high mental acuity.

Physical Hazards

• Physical harm is possible when performing physical requirements, as listed above.
• Exposure to communicable disease, bodily fluids, and/or toxic substances is possible and can be physically harmful.

Unique Work Schedule/Travel 

• May be required to work after hours, on weekends, or holidays.
• May be required to provide services outside the clinical setting (i.e. at University or High School athletic events), or travel to offices throughout the state.

Employee Statement of Understanding

I have read and understand the job description for my position. I am able to perform all of the essential functions of this position.

I agree to comply with the corporate compliance policy and all laws, rules, regulations and standards of conduct related to my position. As an employee, I understand my duty to report any suspected violations of the law or the standards of conduct to my immediate supervisor.

As an employee, I will strive to uphold the mission and vision of the organization. All employees are required to adhere to the values in all their interactions with patients, customers, and fellow employees.

Note: This description is intended to describe the general job duties and employment requirements for adequate job performance, and should not be interpreted as an exhaustive report. Additional duties and responsibilities may be assigned at the discretion of the employees’ supervisor.

Requirements

Bachelor's Degree - Accounting