Special Projects Coordinator

The Special Projects Coordinator manages key client projects. Responsibilities include the coordination and completion of projects on time within budget and within scope.

Oversee all aspects of projects. Set deadlines, assign responsibilities, and monitor and summarize progress of project. Prepare reports for upper management regarding status of project.

The successful candidate will work directly with clients to ensure deliverables fall within the applicable scope and budget.

Familiar with a variety of apparel decorating concepts, practices, and procedures. Rely on limited experience and judgment to plan and accomplish goals.

Perform a variety of tasks. Lead and direct the work of others. A wide degree of creativity and latitude is expected. The Special Projects Coordinator reports to the General Manager.

Enhance department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Essential Duties and Responsibilities

• Coordinate internal resources and third parties / vendors for the flawless execution of projects.
• Ensure that all projects are delivered on-time, within scope and within budget.
• Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility.
• Ensure resource availability and allocation.
• Develop a detailed project plan to monitor and track progress.
• Manage changes to the project scope, project schedule and project costs using appropriate verification techniques.
• Measure project performance using appropriate tools and techniques.
• Report and escalate to management as needed.
• Manage the relationship with the client and all stakeholders.
• Perform risk management to minimize project risks.
• Establish and maintain relationships with third parties / vendors.
• Create and maintain comprehensive project documentation.
• Meet with clients to take detailed ordering briefs and clarify specific requirements of each project.
• Delegate project tasks based on staff members' individual strengths, skill sets and experience levels.
• Track project performance, specifically to analyze the successful completion of short and long-term goals.
• Meet budgetary objectives and make adjustments to project constraints based on financial analysis.
• Develop comprehensive project plans to be shared with clients as well as other staff members.
• Use and continually develop leadership skills.
• Attend conferences and training as required to maintain proficiency.

Education Requirements

Degree / Diploma

Program of Study

High School Graduate or equivalent; Bachelors’ Degree in appropriate field of study or equivalent experience

Experience Requirements

Years of Experience

Type of Experience

Previous experience in a related position preferred.

Required Knowledge

• Proven working experience in all methods of apparel decorating.
• Excellent client-facing and internal communication skills.
• Excellent written and verbal communication skills.
• Solid organizational skills including attention to detail and multitasking skills.
• Strong working knowledge of Microsoft Office.

Last updated : 2024-06-22