Responsible for understanding, upholding, and promoting four Critical Success Factors:

• Safety First!
• Financial Success.
• Employee Satisfaction.
• Customer Satisfaction.

JOB SUMMARY

Manage desk daily and to perform a variety of administrative and clerical tasks.

MINIMUM QUALIFICATIONS

A working knowledge of office practices and procedures at a level normally acquired through completion of a bachelor’s degree in business administration or related field or equivalent experience

Three years' experience in providing executive level support.

KEY SKILLS & COMPETENCIES

· Demonstrated leadership, management, and organizational abilities, including proven ability managing multiple projects and priorities with tight deadlines.

· Excellent human relations and communication skills to facilitate communication across the business.

· Ability to function well in a high-paced and at times stressful environment.

· Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

· Ability to act with integrity, professionalism, and confidentiality.

· Excellent organizational skills and attention to detail.

· Excellent written and verbal communication skills.

JOB RESPONSIBILITIES

• Provides high-level administrative support and assistance to the President and/or other senior leadership staff.
• Performs clerical and administrative tasks including composing e-mails, letters, memos, reports, and other documents for senior staff.
• Schedules appointments internally and externally for President, arranges business itineraries, coordinates travel arrangements and credit card reconciliation.
• Recognizes matters needing attending during President's absence and uses initiative and judgement to see that matters requiring attention are referred to delegated authority or handled in a manner to minimize the effect of executive's absence.
• Consults with various departments to assess and understand their needs for events, areas of discussion and consultation include event location, meeting rooms, hotel rooms, catering, signage, programs, audio/visual equipment, and other specialized requirements.
• Manages all administrative duties and details associated with the event including financial operations, distribution of promotional materials, collection of presentation materials from speakers, and responding to inquiries.
• Develops and maintains current lists of available venues and services, and pricing options, including but not limited to negotiating contracts for services, times, dates, and space.
• Provides administrative support to the Director of Safety, through the development of maintenance of essential safety reporting documents and required presentations.
• Perform additional duties as assigned.

COMPENSATION & BENEFITS

• Benefits include Medical/Dental/Vision/401K/Life

ADDITIONAL INFORMATION

• Background check, credit check, MVR and drug screen may be required (will vary by position).
• Minorities/Females/Disabled/Veterans. EEO/AAP

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person