At SafePlace, we pride ourselves on being a widely diverse group of individuals who are collectively dedicated to preventing domestic violence and sexual assault, while providing crucial services for survivors and their children. SafePlace is an inclusive and supportive environment where each employee feels welcome, can do their best work, and can be their best selves.

Job Title

Human Resources Director

Reports to

Executive Director

Location

Onsite 521 Legion Way East, Olympia, WA 98501

Fair Labor Standards Act (FLSA) Status:

Exempt

Salary Range

Schedule F

Hours Per Week

35 hours per week

Benefits

Medical, dental, and vision insurance, paid holidays and paid time off leave, and Employee Assistance Program are provided as per SafePlace personnel policies. Retirement benefits will be available when simple plan qualifications have been met. Voluntary Life, Accident and Critical Illness Insurances are available.

Position Summary

The Human Resources Director will plan, develop, implement, direct / oversee, evaluate, maintain and enhance SafePlace human resource policies and practices, activities, and systems, ensuring legal and contractual compliance, as well as implementation of the organization’s mission and talent strategy.

Plan, develop and implement; direct and oversee; evaluate, maintain, analyze, and enhance SafePlace human resource policies and practices, day-to-day activities and improve in response to emerging needs.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Responsibilities.

Organization Leadership

• Present update of personnel policies and procedures for review by Operations Management Team.
• Compile demographic assessments, salary and benefit reports, and personnel guidelines in order to provide vital analytical information to the SafePlace leadership per their requests.
• Assist the Executive Director in investigating and securing adequate insurance coverage.
• Serve on the SafePlace Operations Management Team.
• Work with Executive Director and Operations Team to build supportive culture at SafePlace.
• Serve as Acting Executive Director, as needed.

Human Resources Administration

• Ensure personnel policies and practices meet federal and state laws, contract requirements and accreditation standards.
• Create and regularly review “stay” and “exit” interviews or structured employee satisfaction feedback processes.
• Ensure staff pay increments and Salary Increment notifications are initiated in coordination with the Fiscal Director.
• Review and approve non-exempt timesheets with the Fiscal Director.
• Respond to requests for proof of employment, unemployment requests, L&I documentation, employee references, etc.
• Ensure supervisors evaluate and update job descriptions during their employees’ annual evaluations or when necessary.
• Seek, and work in consultation with, legal counsel on human resource matters, as needed.
• Review and analyze insurance and insurance bids to the board of directors one month in advance of renewal date for approval.

Non Profit Service Area Support

• Focus leadership development focused on supporting all services delivered or developed are mission centered and best practice.
• Ensure the program managers, operations directors and organizational volunteers are recruited, onboarded and developed to fulfill their job duties in a supportive manner.
• Meet regularly with the Executive Director, program managers, operations directors, program advocates, volunteers, and interns to ensure adequate communication and program efficiency.
• High level knowledge or required accreditation process

Recruitment

• Oversee recruitment strategies and hiring activities.
• Facilitate onboarding and orientation process for new employees, volunteers and interns.

Retention / Employee Performance and Development

• Ensure new employee onboarding, orientation and benefit enrollment for incoming employees
• Ensure supervisors complete timely annual employee evaluations, as well as quarterly employee assessments in Talent Management platform.

Employee Relations

• Advise agency management on conflict resolution issues and on corrective action development, implementation, and follow-up, as necessary.
• Perform personnel investigations as needed, and report findings to Executive Director.

Benefits / Total Rewards

• Ensure benefit enrollment options are presented to incoming employees.
• Assess benefit contract bids and inform employees of benefit programs.
• Facilitate annual review of satisfaction of benefits program.

Oversee Volunteer and Intern Program Personnel Processes and Record Keeping

• Ensure employee and volunteer personnel files are maintained, updated, and
  shredded according to document retention laws.
• Ensure the volunteer program design reflects the agency values and needs.

Training & Development

• Ensure personnel management training is in place for supervisors.
• Ensure that the agency is in compliance with accreditation standards and provide oversight to the Training and Volunteer Program Coordinator in maintaining volunteer personnel files.

Supervise Staff

• Directly supervise the Training and Volunteer Program Coordinator and carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
• Responsibilities include training the Training and Volunteer Program Coordinator; planning, assigning, and directing work; appraising performance; carrying out disciplinary procedures; addressing complaints and resolving problems; and providing direction, support, feedback and motivation.

Qualifications

• Bachelor’s degree in business administration, social work, counseling, psychology, women’s studies, health or related field, or significant comparable experience in personnel management
• Four years’ experience in personnel management, including hiring policies and procedures and personnel records.
• Knowledge of principles and practices of personnel administration, including recruitment and selection, position classification, salary administration, employee evaluation, and employee relations.
• Knowledge of and ability to interpret federal and state laws that pertain to personnel employment law and nonprofit regulations and laws.
• Experience with Microsoft Office.
• Experience with human resource management systems.
• Knowledge in compensation, benefits, employee relations, staffing, employee development, organizational development and compliance.
• Excellent organizational skills.
• Excellent written and verbal communication skills.
• Have (or be willing to obtain) a car, valid driver’s license and liability insurance.

Primary Competencies Were Are Seeking

• Cultural Competence
• Cultivates Innovation
• Strategic Mindset
• Action Oriented
• Directs Work
• Optimizes Work Processes
• Manages Conflict
• Interpersonal Savvy
• Builds Effective Teams
• Communicates Effectively
• Organizational Savvy
• Instils Trust
• Demonstrates Self Awareness
• Nimble Learning
• Situational Adaptability

Culture Statement

SafePlace employees are part of a cultivating team, where team members are friendly, accepting, and truly care about the wellbeing of others. Team members are proactive about sharing resources that benefit clients and are inspired by and enthusiastic about each other’s success! This is a workplace that encourages new ideas and collective input in an atmosphere that is both patient and dependable. SafePlace offers an inspiring environment to be yourself and thrive!