Office Administrator

Responsible for performing a variety of administrative, financial and clerical duties in support of plant operations. Supports account payable and receiving for facility. Maintains a responsive relationship with the day-to-day activities of plant management and site personnel. Efficiently perform routine and special assignments with minimum guidance including interfacing with internal departments, and external vendors/suppliers and use of various software tools such as Microsoft Suite (Word, PowerPoint, and Excel), QuickBase, Foundation, and SharePoint. Responsible for providing reliable and efficient support to Transportation Manager, Plant Manager, and Human Resources Manager.

Job Duties:

• Monitor accounts payable functions including invoice audits and matching for payments, submitting vendor requests.
• Performs various budget and accounting activities including creation and maintenance of various spread sheets purchasing and expenditures on purchase orders and blanket purchasing orders, and contracts.
• Coordinate process of contract documents including contract setup forms, executive summaries, Task Releases, close outs, vendor mailing, and file maintenance.
• Perform administrative duties including correspondence, scheduling of conference rooms, plant tours, meetings, lunches, and supplies. Maintain plant and personnel files, emergency contact binder, required off-site records storage, RM file code for corporation and plant, and plant training and test material.
• Coordinate annual plant physicals, first aid, CPR, and defensive driving training. Maintain forms and physicians panel for plant and required legal postings (state, federal, OSHA). Assist site associates with paperwork on direct deposits, health and dental benefits.
• Provide file maintenance, organization of document center, drawings, library, scanning of records, ordering of supplies, and preparation of correspondence to ensure corporate standards are followed.
• Answers multi-line telephone, takes messages, routes call slips, and provides required internal and interdepartmental information requested. Interfaces with various corporate departments to develop processes required to process personnel and payroll forms and expense reports and other report requirements. Maintain phone system voicemail, greeting, and admin function office phones.
• Coordinate associate events activities for the plant.
• Prioritizes and composes replies to a variety of correspondence both internal and external, and handles confidential and proprietary correspondence, files, and material. May prepare and sign routing, correspondence in own or staff names.
• Process weekly billing for Logistics including; heavy hauler, end dump, mixer trucks, and tankers.
• Manage collection process for all logistics accounts. Coordinate billing and statement questions with customers.
• Assists Plant Manager as needed.

*

Job Type: Full-time

Pay: From $16.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Language:

• Spanish (Required)

Work Location: In person