Job Summary:

In this role, the Commercial Administrator would work with the Commercial Division Manager and team to schedule and coordinate all site visits, maintain communication with clients, estimating staff and vendors through all activities to full completion of the project, and work directly with the Commercial Manager and team through the entire project process.

Candidate Profile:

Organized, customer-centric professional. A problem solver with excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Education and Experience:

• High school diploma or equivalent required, Associate’s degree preferred
• At least two years of administrative and clerical experience required.

Essential functions:

• Assist the Commercial Division Manager with management of all administrative related activities, to include shared email maintenance, maintain credit card logs and expense reports.
• Answer phones, scheduling of field estimator site visits and maintain the transfer of documents within digital files and POS system.
• Assist the Commercial Manager in the procurement of office and warehouse supplies.
• Assist with the coordination of construction activities concerning safety, quality, schedule and cost.
• Communicate effectively and respectfully with customers, contractors, vendors, and other personnel.
• Complete and manage applications for licenses and all compliance documents required.
• Assist and maintain the management of electronic files and programs for commercial department.
• Ability to work with cross-functional teams to deliver a quality project.
• Review subcontractor and vendor pay requisitions.
• Work with internal team to review and submit subcontracts.
• Complete and submit all field required reports and logs as required.
• Participate in internal kick-offs/brainstorming and project debriefs.
• Support Commercial team as needed to ensure project success.
• Communicate design or material delivery issues to insure no impact to schedule or cost.
• Report significant project related issues in a timely manner.
• Commit to being up to date on latest industry trends and adjust organization operations to reflect the same.
• Perform all other related work, as assigned or as apparent.

Skills & Aptitudes

• Proven experience in working in Commercial industry.
• Excellent interpersonal skills and ability to work in a collaborative environment.
• Excellent time management skills and ability to multi-task and prioritize work.
• Exceptional organizational skills and attention and commitment to detail.
• Excellent oral and written communication skills.
• High self-initiative with the ability to work well under pressure and with minimal supervision.
• Proficient in technology especially Microsoft Office applications.

Work environment

• Majority of work is completed indoors.
• May, on occasion, be exposed to the outdoors.

Physical demands

• Must be able to remain in a stationary position approximately 95% of the time.
• May need to move technology weighing up to 50 pounds

Travel required

• Minimal to none

Work authorization

Must be authorized to work within the United States.

EEO statement

Go Glass provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Other duties

As assigned at the discretion of the manager. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time.

AGENCIES / THIRD PARTY RECRUITING FIRMS: Any unsolicited submissions received from third party agencies will be considered property of Go-Glass Joy, LLC., and we will not be held liable for any fees related to those submissions.