7 Jobs in Schenectady, NY
NYS Office For People With Developmental Disabilities is Hiring an Administrative Assistant 2 Near Schenectady, NY
OR
Candidates must have one year of permanent service in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 or 70.4 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
If you have not already demonstrated proficiency in keyboarding you will have to demonstrate that you meet the minimum proficiency in keyboarding and will be required to pass a keyboarding test that demonstrates your ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy.
Provisional
In the event that there is not a valid eligible list for this title in this location, candidates who meet the following promotion qualifications may be qualified for a provisional appointment. To qualify, candidates must have served one year in permanent status as an Administrative Assistant 1.
If you are appointed provisionally, you must take the next scheduled Civil Service examination for this title, and your score must be reachable on the resulting eligible list, before you can be permanently appointed. If you do not pass the examination or achieve a reachable score, you may not be retained.
Duties DescriptionThe Administrative Assistant 2 will report directly to the Associate Commissioner for State Operations to provide appropriate confidential secretarial support. This position is a key liaison to the OPWDD Commissioner's office. In addition to the Associate Commissioner, this position provides support to the State Operations Director of State Operated Programs and Services, Director of SO Planning and Quality Improvement, and Director of SO Clinical Services and the Medicaid Compliance Unit. All functions contribute directly to the core mission of the agency and many functions contribute to health and safety. They are responsible for organizing and coordinating the administrative activities in the office, review incoming/outgoing mail and draft responses to letters from various sources such as Mental Hygiene Legal Services and Department of Health, organize data reports, correspond with senior leadership across the agency and in other agencies. The Administrative Assistant 2 also does research for documents, memos, guidelines and regulations as needed. This communication role extends to the Board of Visitors, family members, individuals, and outside agencies. The incumbent must exercise independent and responsible judgment and decision-making when fulfilling the tasks associated with this job role. The incumbent performs a critical communication role in interfacing on behalf of the Associate Commissioner within the Division of State Operations with over 14,000 employees, 6 Regions and the respective Directors and offices.
Specific duties include but are not limited to the following:
- Email monitoring
- Calendar maintenance
- Prepare agendas and materials for meetings
- Order office supplies
- Travel arrangements and reporting
- Maintain confidential documents, information and files in both electronic and paper formats
- Review incoming correspondence and reports and make recommendations to manager or refer to appropriate person for response
- Compile reports and synthesize documents of a technical nature
- Answer incoming calls, respond to questions or refer calls to the appropriate staff member for technical information
- Communicate effectively with Division staff and set priorities for tasks assigned by multiple staff
- Coordinate information flow between the Deputy Commissioner and unit managers
- Provide clerical and administrative support to unit managers as needed
- Other duties as assigned
- Telecommuting to be discussed
Additional Comments
- The Office for People With Developmental Disabilities (OPWDD) and it's Division of State Operations is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture, and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.
- Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
- In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
- OPWDD is an Equal Opportunity/Affirmative Action Employer.
Job Summary
Full Time
$46k-58k (estimate)
06/27/2024
07/25/2024
ny.gov
SPENCERPORT, NY
3,000 - 7,500
1978
<$5M
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About NYS Office For People With Developmental Disabilities
The New York State Office for People with Developmental Disabilities (OPWDD) is responsible for coordinating services for New Yorkers with developmental disabilities, including intellectual disabilities, cerebral palsy, Down syndrome, autism spectrum disorders, Prader-Willi syndrome, and other neurological impairments. As New York State's second-largest state agency, we employ a workforce of more than 20,000 professionals. We have positions available in every county in the state at our regional and state office locations as well as within the community. We continuously recruit for positions in ...
direct support and frequently recruit for nurses, doctors, dentists, psychiatrists, psychologists, and other clinical positions including social workers, dieticians, and occupational therapists. There are also many opportunities for people who seek administrative and clerical positions and those with backgrounds in health information management and maintenance and facility operations. People often come to OPWDD for a job but they stay for a career. Permanent, full-time New York State employees are eligible for a variety of attractive benefits including vacation, holiday, sick and personal leave; New York State Health Care Coverage; the New York State Retirement Plan; various payroll deduction savings programs including the Deferred Compensation Program, Flex Spending Accounts and Life and Disability Insurance. OPWDD also offers a Tuition Assistance Program and an Employee Assistance Program. If you're looking to make a difference and want to build a career, join the OPWDD team.
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The following is the career advancement route for Administrative Assistant 2 positions, which can be used as a reference in future career path planning. As an Administrative Assistant 2, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant 2. You can explore the career advancement for an Administrative Assistant 2 below and select your interested title to get hiring information.
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