The Purchasing Coordinator position provides instructional support for a U.S Department of Labor Job Corps contractor, Human Learning Systems. The Job Corps program is a federally funded residential training program. Job Corps’ mission is to educate and train youth ages 16-24 for successful careers in the nation’s fastest-growing industries.

Summary of Duties:

Coordinates activities involved with procuring goods and services such as raw materials, equipment, tools, parts, supplies, and advertising, for organization by performing the following duties.

Key Areas of Responsibilities:

• Prepares instructions regarding purchasing systems and procedures.
• Compiles, verifies, purchases via required Government sources.
• Follows government procurement procedures and regulations, as well as any terms defined by the Center contract.
• Reviews purchase order claims and contracts for conformance to company policy.
• Reviews requisitions.
• Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
• Selects products for purchase by testing, observing, or examining items.
• Estimates values according to knowledge of market price.
• Determines method of procurement such as direct purchase or bid.
• Prepares purchase orders change notices.
• Reviews bid proposals and negotiates contracts within budgetary limitations and scope of authority.
• Maintains procurement records such as items or services purchased costs, delivery, product quality or performance, and inventories.
• Discusses defective or unacceptable goods or services with users, vendors, and others to determine source of trouble and take corrective action.
• Approves invoices for payment.
• Expedites delivery of goods to users.
• Negotiates, administers, extends, terminates, and renegotiates contracts.
• Evaluates or monitors contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations.
• Approves or rejects requests for deviations from contract specifications and delivery schedules.
• Arbitrates claims or complaints occurring in performance of contracts.
• Analyzes price proposals, financial reports, and other data to determine reasonableness of prices.
• Negotiates collective bargaining agreements.
• Serves as liaison officer to ensure fulfillment of obligations by contractors.
• Prepares all reports for submittal to accounting office for preparation of monthly financial reports.
• Follows all guidelines, policies, and procedures set forth by the Department of Labor/Job Corps and Human Learning Systems.