JOB
To establish a list of eligible candidates that will be used to fill current and future vacancies (full and part-time) for the duration of the list, up to one year. The anticipated vacancy is a 12-month, full-time (8 hours/day) position located in the Purchasing department at the District Office in Simi Valley, CA.APPLICATION DEADLINE: Completed applications must be submitted no later than 11:59 p.m. on July 11, 2024. Late applications and/or certificates will not be accepted. TESTING PROCESS: A) Multiple Choice Test = 40% weighting on final scoreTentatively scheduled for July 18, 2024.B) Structured Interview = 60% weighting on final scoreTentatively scheduled for the week of July 22, 2024. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.Purpose StatementProvides essential administrative and technical support to the purchasing department within the school district. Assists in the preparation, processing, and management of purchase orders and contracts, maintains accurate records, and ensures effective inventory control. Facilitates smooth interactions with vendors, supports end-users with procurement processes, and ensures compliance with district policies and procedures. By performing these duties, the Purchasing Technician contributes to the efficient and cost-effective acquisition of supplies, services, and equipment necessary for the district’s operations, ultimately supporting the educational mission of the school district.Distinguishing CharacteristicsThe Purchasing Technician is the second level in the Purchasing career path requiring knowledge and training of the bid and contracts process. Advancement to Buyer I requires the ability to pre-screen vendors for price and service performance, analyze inventory trends, and participate in the evaluation and purchase of equipment and merchandise requiring technical specifications.
EXAMPLE OF DUTIES
Purchasing SupportReceives and reviews incoming requisitionsAdds pertinent data to requisitions, such as vendor codes and delivery requirementsCorresponds with new and existing vendors to gather information such as W9 and insurance documentsConverts requisitions into purchase ordersObtains required signatures and mails to appropriate vendors and district organizationsPrepares and prints purchase orders for administrative services, supplies, and equipmentMaintains records of transactions and usageEnd-Users SupportSupports end-users with purchasing system issues and maintains computerized purchasing recordsOrients end-users on generating requisitions and purchase ordersInventory and financial ManagementProcesses requisitions and purchase orders in an automated systemReceives orders in the district’s computerized purchasing and financial system and maintains fixed asset recordsSends processed information to the accounting department for paymentParticipates in year-end inventories and supports annual audits by reconciling recorded versus physical differencesFacilitates the return of inventory to stock and coordinates with the warehouseVerifies distribution costs and quantities against original recordsReceives forms from the warehouse that verify distribution of supplies and other merchandise to departments. Verifies that costs and quantities match the original records. Tabulates, prepares summary forms, and remits for accounting.Vendor Management, Bid and Contract ProcessSupports the bid announcement process by preparing lists of vendors, professional associations, and advertising sourcesMaintains active files of all purchasing contracts, ensuring records reflect completed transactions, work-in-progress, and anticipated needsAssists Buyers with obtaining price and delivery estimates Communicates with vendors regarding outstanding orders and discrepancies, as well as facilitating returns to vendorsMaintains vendor files for contact information, delivery, and cost detailsAdministrative SupportAssists with purchasing functions such as contracts, inventory control, and records management.Performs a variety of clerical tasks to support the purchasing function.Other FunctionsPerforms other duties as assigned that support the overall objective of the position.
SUPPLEMENTAL INFORMATION
Skills, Knowledge and Abilities Skills to: Operate office equipment, including computers and supporting word processing, spreadsheet, email, and specialized applications and systemsPerform mathematical operations quickly and accurately including sums, averages, fractions, decimals, and ratiosAccurately enter electronic data and information at a speed necessary for successful job performanceKnowledge of: Purchasing principles and practicesInventory management principlesPurchasing and inventory softwareCustomer service methods and techniquesMethods and techniques of proper phone etiquetteOffice procedures, methods, and equipmentBasic mathematical principles to perform routine financial transactionsFundamentals of English grammar, spelling, and composition Principles and procedures of records managementAbility to: Perform basic financial record keeping Respond to and resolve requests and inquiriesEstablish and maintain a variety of files, records, and reports Carry out verbal and written instructionsCollaborate with others to carry out workPlan and organize work to meet changing priorities and deadlinesLearn and apply new information, skills, and technologyCommunicate clearly and concisely, both orally and in writingOperate office equipment, including computers and supporting word processing, spreadsheet, email, and system information applicationsWorking EnvironmentWork is performed primarily in an indoor environment where minimal safety considerations exist.Individuals protected by the Americans with Disability Act (ADA) may request accommodation if needed. In order for appropriate arrangements to be made for testing, your request must be received at the time your application is submitted. If special arrangements are not requested at the time the application is submitted, it is understood that no special accommodations are required. Documentation on the need for accommodation must accompany your request.Equal Employment Opportunity StatementThe Simi Valley Unified School District is committed to providing equal opportunity for all applicants for employment. The application, examination, and selection process shall be free from unlawful discrimination, including discrimination against an individual or group based on race, color, ancestry, nationality, national origin, ethnic group identification, age, religion, marital, pregnancy, or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.