2 Jobs in Sunnyvale, CA
iHealth Labs Inc. is Hiring an Office Coordinator Near Sunnyvale, CA
Annual Salary Range: $50,000 - 70,000
Job Type: Full-Time Onsite
Our Company:
Founded in 2010, iHealth is dedicated to empowering people to live healthier lives. The company is a leader in designing and manufacturing consumer-friendly, mobile personal healthcare products connected through the cloud that allows consumers to easily measure, track, and share vital health information with their doctors. With a focus on delivering high-quality and accessible products, iHealth is at the forefront of the digital health revolution.
In 2018, iHealth established the Unified Care program to address the issue of managing chronic diseases. iHealth Care specialists support patients beyond the doctor’s office with chronic conditions via Chronic Care Management (CCM) and Remote Patient Monitoring (RPM) to achieve better health outcomes.
In November 2021, iHealth's COVID-19 Antigen Rapid Test received Emergency Use Authorization (EUA) from the U.S. Food and Drug Administration (FDA) for over-the-counter sales. Since then, iHealth has emerged as a key supplier of at-home COVID tests to the federal government, state governments, nonprofits, and individual consumers. With its commitment to helping people lead healthier lives, iHealth is poised to continue driving positive change in the healthcare industry.
Job SummaryWe are in search of a personable, organized, and detail-oriented individual to join our team as an Office Coordinator/Supervisor. In this role, you will be responsible for managing various administrative tasks under the guidance of the Office Manager. The ideal candidate, who is also bright and cheerful, will thrive in a fast-paced environment, possess excellent communication skills, and exhibit a strong commitment to maintaining office efficiency.
Job Responsibilities
- Create a welcoming environment by greeting guests at the front desk, answering phone calls, directing visitors, and taking messages for employees.
- Create and distribute company memos via email, letters, or telephone calls.
- Maintain office security by following safety procedures and controlling access through the reception desk.
- Order office supplies and maintain an inventory of stock.
- Coordinate the booking and setup of meeting rooms.
- Organize and file company documents, either electronically or in a paper filing system.
- Perform various clerical duties necessary to keep the office running smoothly.
- Provide comprehensive administrative support to various departments within iHealth Labs.
- Manage contract and price negotiations with office vendors, service providers, and office leases.
- Liaise with facility management vendors, including cleaning, catering, and security services.
- Plan and coordinate travel arrangements for employees as required.
- Plan and manage in-house or off-site activities such as parties, celebrations, and conferences.
- Assist in managing office budgets, tracking expenses, and preparing reports as necessary.
- Address employee queries regarding office management issues (e.g., hardware equipment, travel arrangements).
- Ensure the office meets all health and safety regulations and protocols.
- Other administrative and operations related projects as assigned.
- An associate degree or higher is required; a bachelor's degree in business administration, management, or a related field is preferred.
- At least 2 years related work experience as a Front Office Representative, Office Admin, or similar role.
- A minimum of 5 years of related work experience in office administration, with experience in supervisory roles, will be considered as supervisor level.
- Proficiency in Microsoft Office and Google Suite.
- Hands-on experience with office equipment (e.g., monitors, televisions, and printers).
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Positive attitude for greeting customers and clients in a friendly and warm manner upon arrival to the office or through the phone.
- Good written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- This position does not offer future sponsorship for employment.
- Medical, Dental, Vision, Life Insurance, and 401K
- Paid Time Off, Federal Holidays, and Leaves
- Annual Performance-Based Bonus
Job Summary
Full Time
IT Outsourcing & Consulting
$61k-79k (estimate)
07/16/2024
09/16/2024
ihealthlabs.com
CHAOYANG, BEIJING
100 - 200
2010
YI LIU
<$5M
IT Outsourcing & Consulting
Related Companies
The job skills required for Office Coordinator include Administrative Support, Microsoft Office, Time Management, Verbal Communication, Communication Skills, Office Management, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Coordinator positions, which can be used as a reference in future career path planning. As an Office Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Coordinator. You can explore the career advancement for an Office Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Office Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Coordinator job description and responsibilities
Office Coordinators perform a number of administrative support and customer service tasks to ensure efficient operation of their office environment.
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Developed communication skills help office coordinators provide excellent service to customers and support to employees.
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Also known as an office supervisor, the office coordinator ensures that administrative tasks are completed and that employees are supported with supplies or documentation needed.
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An office coordinator assists the accounting department with monthly reconciliations, keeps track of all office expenditures and maintain monthly rents and service contracts for the office.
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Performing daily administrative activities of office operations such as managing filing systems and Updating paperwork.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Coordinator jobs
When office coordinators accept roles with new employers, they usually receive more training.
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Extremely possess the good listening ability.
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Always Be Available as a Mentor.
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A good office coordinator should be able to delegate work based on the strengths of each team member.
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Step 3: View the best colleges and universities for Office Coordinator.
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