JOB SUMMARY

The Finance Manager prepares the annual budget, is responsible for maintaining the general accounting system of the Village including accounts payable, cash receipting, revenue, tax administration, cash management operations, and financial reporting, and assists with general financial matters of the Village of Swansea under direction of the Village Administrator. This position regularly interacts with elected officials, the Budget Officer and Village Treasurer.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

Coordinate and maintain the Village's automated accounting system; prepare all monthly financial reports

Assist the Village Treasurer in the execution of duties; Properly track and record Village revenue payments; Deposit funds into proper accounts; Monitor all revenues and expenditures for each cash account ensuring a positive balance at all times; Reconcile bank statements, posting interest and service charges; Monitor all investments and report the status of those investments to the Board of Trustees; Coordinate the transfer of both cash accounts and investments; Prepare the monthly Treasurer's Report.

Oversee accounts payable function; Verify invoices for coding and proper departmental authorization; Research any conflicting issues with the Village's suppliers. Oversees preparation and distribute a list of bills for Board approval; execute payments upon approval; maintain payment record.

Track, verify and record daily banking transactions including, but not limited to daily payments, credit card transactions and NSF checks; Reconcile all Village bank accounts

Reconcile balance sheet accounts and government funds to General Ledger system; Analyze and record necessary journal entries including, but not limited to, payroll, IPBC, and IMRF.

Check financial statement and general ledger records for accuracy, completeness and compliance with established Governmental Accounting Standard Board (GASS) and other applicable standards.

Coordinate the annual audit and year end work papers; Schedule actuary work; Schedule audit; Assist the Village Auditor and external accountants with annual review of Village accounts and provide all requested audit schedules and documentation.

Maintain motor fuel tax records; Provide documentation as requested by Illinois Department of Transportation; Provide data to and assist the Motor Fuel Tax auditor when necessary.

Provide support, as needed, to pension boards and systems; Calculate pension transfer amounts; Complete census surveys and submit to Illinois Department of Insurance.

Review, disperse and submit IRS 1099-necessary forms for all non-employee performed work.

Maintain and continuously monitor a comprehensive listing of all the Village's contractual financial obligations.

Manage the unclaimed property logs for the Village's outstanding checks; annually submit Unclaimed Property Report to the State of Illinois

Coordinate, prepare and assist in the filing of all State financial related filings as requested.

Coordinate disclosure and filing with Bernardi Securities in relation to General Obligation bonds; annually prepare S&P Online rating Review Questionnaire when applicable.

Provide information and interpret accounting and financial policies and procedures as necessary; Produce, process and report various Federal, State, payroll, retirement and other related daily, weekly, monthly and year-end reports, taxes, notices and forms, interpreting as necessary; Develop and implement accounting procedures by analyzing current procedures; recommending changes.

Prepare the annual budget for the Village and its departments; Monitor expenditures and revenues in relation to that budget; Provide guidance to departmental heads in regards to any budgetary concerns.

Assist in preparing the annual tax levy documents and all other similar reports as required by state statute.

Responsible for overseeing all grant programs for the Village, including but not limited to revenue and expense tracking, project progression, and reporting deadlines.

When requested to do so, coordinate or participate in the acquisition of various services, equipment and other purchases from vendors; assist in gathering data, pricing, and negotiations.

Cross train and stay current with payroll processing procedures; serve as backup for payroll processing if needed.

Attend Finance Committee meetings if requested to do so. Perform other duties as necessary or assigned

GENERAL QUALIFICATIONS

• Must have excellent planning, organizational, delegation, critical problem solving skills, verbal & written communication, the ability to multi-task and meet firm deadlines.
• Must be able to effectively interact and communicate with others, including the general public, and have the ability to interface with vendors and others to mediate disputes and resolve any issues.
• Must be able to work independently as well as work with others as a member of a team.
• Must possess the ability to learn and understand the Village Code Book, Illinois State Statutes and Federal Law as each applies to the practice of accounting and the duties of the position.
• Must be able to read and write, have the ability to learn, and the ability to accurately and fairly interpret and apply regulations.
• Must have knowledge of general business practices, administrative operations, office principles and practices, and business/government correspondence format.
• Must have a working knowledge of and the ability to operate typical office equipment, including computers, fax/copier/scanner, printers, telephones, and other typical business technology.

EDUCATION/ EXPERIENCE

• Bachelor's degree in Accounting or related field is required. Master's degree preferred.
• Minimum of 5 to 7 years of professional experience in accounting, financial services or other related field. Governmental / Public sector accounting experience is preferred.
• Comprehensive knowledge of Generally Accepted Accounting Principles (GAAP), Financial Accounting Standards Board (FASB) and Government Accounting Standards Board (GASB) rules, regulations and interpretations.
• Must have experience with and be proficient in using typical accounting software, as well as all Microsoft Office applications, including Excel and MS Word.

CERTIFICATES, LICENSES, REGISTRATIONS & TRAINING

• Must have a valid and current Driver's License with a clean driving record, and be able to effectively and safely operate a motor vehicle, if required to do so.
• CPA license preferred.

PHYSICAL REQUIREMENTS

• Must be able to perform the essential physical functions of the position, demonstrated by satisfactory performance on a post-offer work sample test, which requires some degree of physical agility, including walking, climbing, lifting, stooping, and bending, all associated with performing the work of the position.
• Must have the ability to sit, stand, and walk for extended periods of time.
• Must be physically able to occasionally drive a motor vehicle.

All interested applicants should send an updated cover letter, resume & salary requirements to kessenpreis@swanseail.org or apply directly through indeed. Resumes will be accepted until position is filled. no phone calls will be accepted.

Job Type: Full-time

Pay: From $105,000.00 per year

Benefits:

• 401(k) matching
• Employee assistance program
• Flexible spending account
• Retirement plan
• Tuition reimbursement

Experience level:

• 5 years

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person