13 Jobs in Tarrytown, NY
System One is Hiring an Administrative Coordinator II Near Tarrytown, NY
Overview Our Pharmaceutical Partner is looking to bring on an Administrative Coordinator opportunity. A well-suited candidate for this role will have many years of experience in administrative roles. This is an excellent opportunity with a well-known Global Pharmaceutical Company. If you are interested, please apply!
Responsibilities
- Provides administrative support and coordination which may include many of the duties similar to those of the Admin Coordinator I but the role also necessitates advanced knowledge developed on the job, problem solving. This role requires the incumbent to consistently exercise considerable judgement and initiative. Demonstrates a general understanding of the business and works under general guidance.
- Proactively manages calendars using basic understanding of leader's priorities. Ability to anticipate the needs of leaders in order to manage all meeting logistics.
- Acts as the point person responsible for execution of internal meetings. May also be responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within approval limit. May be responsible for coordination of completed agendas and may be responsible for coordinating final slides and distribution. Make catering recommendations for meetings and events scheduled over meal periods. Where applicable, assist employees and guests with travel and expense reports.
- Demonstrates a thorough understanding of company policies procedures and resources and can advise team members as needed. Actively manages department contact lists/org charts. Manages and updates content on department SharePoint sites and/or RON pages.
- Responsible for anticipating and coordinating office supplies to maintain budgets. Responsible for submitting requisitions and tracking department purchase order requests and may coordinate broader department expenses.
- Acts as a point person for all new employees within the department(s), coordination with IT, Facilities, and Procurement. Coordinates with space planning for new hires or other space needs.
- Coordinates multiple administrative workflows within the department to streamline increasingly complex processes. Makes recommendations for solutions to issues.
- Provides backup support and coverage for other administrative coordinators.
- Highly collaborative with strong written and verbal communication skills; ability to interact across all levels of employees and management while maintaining confidentiality. Ability to understand departmental and/or leader priorities and adjust work accordingly while maintaining a high level of accuracy and attention to detail.
- Increased level of independence, judgment, and basic problem-solving skills. Comfortable acting as a point person for projects. Ability to work independent but also collaborate with team members.
- Is a quick learner, can cope with change and ambiguity; can handle risk and uncertainty with composure and shifting gears comfortably.
- Builds effective relationships up, down, and sideways. Is coachable and open to challenge and development from bosses; gains the trust and support of peers.
- Proficient in Outlook, Office, SharePoint, Concur and teleconference systems with the ability to assist with basic troubleshooting. May be responsible for training new employees on internal systems.
- Associates or BA preferred; 5 years administrative experience with 2 years of (business function) industry experience is desirable.
Job Summary
Contractor
Business Services
$55k-69k (estimate)
06/19/2024
09/19/2024
healthsystemone.com
MIAMI, FL
25 - 50
Private
JOSEPH BRUCE
$10M - $50M
Business Services
Related Companies
The job skills required for Administrative Coordinator II include Administrative Support, Verbal Communication, Problem Solving, Coordination, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Coordinator II. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Coordinator II. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Coordinator II positions, which can be used as a reference in future career path planning. As an Administrative Coordinator II, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Coordinator II. You can explore the career advancement for an Administrative Coordinator II below and select your interested title to get hiring information.
