Required Application Materials

A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.

Important Instructions:

When prompted to upload your “resume”, upload your combined documents as one file.

• Please do not upload documents to “Cover Letter” or “References”.

If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.

Job Summary

This position works between UT Tyler, UT Tyler Health Science Center and with UT Health East Texas to receive requisitions for equipment or other goods, verify nomenclature, determine proper bidders, prepare Request for Bids and accept, tabulate, and make award of purchase orders. Additionally, this position consults catalogs and suppliers to obtain prices, contacts proper vendor and issues purchase orders and resolves discrepancies between purchase order and invoices. Assists all departments with contract documents when needed (Purchasing Addendums, EAJ Forms, internal contracts, etc.).

Major Responsibilities/Duties/Critical Tasks

• Receives requisitions for equipment or other goods or services $15,000 and over.
• Verifies nomenclature and specifications of purchase request.
• Determines proper bidders, prepares Request for Bids or Request for Proposals and all other bid documents.
• Accepts, tabulates, and makes award of purchase orders in accordance with state and UT System rules and regulations.
• Receives requisitions for routine purchases of any dollar amount, verifies specifications of purchase requests.
• Consults catalogs and suppliers to obtain prices and specifications.
• Contacts proper vendor and issues purchase orders in accordance with state and UT System rules and regulations.
• Resolves discrepancies between purchase order and invoices, delivery dates, delays, damages and rejections.
• Corresponds with parties involved to assure that orders, shipping, and deliveries are timely and in order.
• Responsible for expediting orders and keeping follow-ups current and up to date.
• Responsible for being knowledgeable of the Group Purchasing Organizations used at UTHSCT and UTT. Examples are Vizient, Healthtrust, Supply Chain, TXsmartbuy, etc.
• Maintains high ethical standards.
• Adheres to internal controls established by the department.
• Performs other duties as assigned

Required Education/Experience

• High School diploma or equivalent
• Three (3) years of experience in purchasing/buying (at institutional or department level).
• Must obtain Certified Texas Contract Developer (CTCD) within 12 months of employment.

Preferred Education/Experience

• State purchasing/buying experience preferred.
• PeopleSoft experience.

About The University of Texas at Tyler

The University of Texas at Tyler is part of the prestigious University of Texas System that includes 13 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.

Our beautiful Tyler campus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. We also offer instructional sites at The University of Texas Health Science Center at Tyler and in Palestine, Longview, and Houston.

With more than 80 bachelor's, master's and doctoral degree programs offered, UT Tyler provides a wealth of learning opportunities and dynamic programs.

For more information, please visit https://www.uttyler.edu/about/.

Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

EEO/AA Statement

The University of Texas at Tyler is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, status as a protected veteran, among other things, or status as a qualified individual with a disability.