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Office Coordinator
$96k-115k (estimate)
Full Time 2 Days Ago
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LE002 Flagship Facility Services, Inc. is Hiring an Office Coordinator Near Seattle, WA

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. The pay rate or range for this position is: $67,724.80 Job Summary The role of the Janitorial Supervisor is to assist in the management and supervision of the daily operations of the custodial staff; and to perform the duties of custodians in their absence. The Janitorial Supervisor will assure efficient operations meet the needs of Flagship clients. This position has a significant amount of contact with people, requiring public and human relations skills, flexibility of nature and effective oral and written communication skills. This position requires the use of independent judgment to deal with a variety of unanticipated problems and concerns. The Janitorial Supervisor works under the direction of the Operations Manager. Must have experience overseeing multiple buildings" Job Description Job Type: Office Coordinator Schedule: Monday to Friday Compensation: $67,724.80 Per Year Location: Down Town Seattle Essential Functions Supervise employees and help delegate operations schedule to ensure proper work area coverage. Evaluates performance of personnel and inspects assigned areas to ensure proper work performance. This requires hands-on support and ability to perform work when necessary. This may include, but is not limited to dust mopping, sweeping, stripping/refinishing, carpet scrubbing, servicing restrooms, window washing, etc. Find and define problems, resolve issues, and use these in making appropriate recommendations to management staff, staff, and/or customer contact to exercise continuous quality improvement and to exceed customer expectations. Ensure employees comply with company standards related to clocking in and out at the start, lunch periods and end of shift. Manage all employee clocking activity, to include daily evaluation of employee clocking performance, correction of poor clocking habits including disciplinary action up to and including suspension of employees. Monitor Kronos reports to ensure employee compliance to clocking standards and to manage employee time to prevent overtime when possible. Report any issues, concerns or discrepancies to Operations Manager/Operations Coordinator. Addresses customer concerns and inquiries and reports any new or changing job/work orders. Performs tracks and evaluates purchasing activities, supply and equipment usage and repairs. Ensures appropriate chemical labeling, dilution, and storage requirements are conducted in accordance with company, customer and OSHA standards. On the job training for staff/employees to job-specific tasks. Participates in company and customer training ensuring effective communication and distribution of information to managers, supervisors, customers and employees. Carries out management responsibilities in accordance with the company’s policies, customer’s rules and regulations and applicable laws when needed. Assists with administrative tasks involving custodial personnel and facilities as directed by the Operations Manager. Assists as needed with the scheduling of custodial personnel. Coordinates, assigns and inspects the work of assigned custodial staff, including regular review and revisions of custodial task assignment sheets. Provides guidance and training as needed. Submits end of shift reports to the Operations Manager. Coordinates regular and substitute custodial staff coverage. Develops and implements custodial cleaning procedures, routines and training as necessary. Assesses efficiency of cleaning procedures and institutes new or revised procedures to increase efficiency, effectiveness, safety, and best customer service practices. Appropriately maintains and secures confidential records and inquiries. Performs special projects as assigned by the Operations Manager. Complies with applicable Flagship, state, local and federal laws, rules and regulations. Coordinates and arranges for equipment repairs as necessary for all powered and non-powered janitorial equipment. Resolves guest complaints while ensuring management are kept informed while also attending staff meetings to discuss customer complaints. Screens job applicants, hires new employees, and recommends promotions, transfers, and dismissals in collaboration with the GM. Performs routine safety checks and preventative maintenance of this equipment. Complete weekly and monthly safety training for all employees, ensure employees understand all training and have signed off on the completion of the training. Ensure all employees have the appropriate PPE (Personal Protective Equipment), and that employees are utilizing the correct PPE in the performance of duties. Supervises inventory of custodial supply products and notifies Operations Manager of any needed supplies. Performs the duties of the custodians in their absence. Professionally represents Flagship and Flagship clients in interactions with client, facility guests, passengers and employees. Responds to emergency calls for fire, security and vandalism at all facilities. Models and enforces the established Flagship policies, regulations and protocols. Attends work regularly. Occasionally perform work beyond a standard 40-hour work week when workload requires. Other duties may be assigned as needed. Knowledge and Skills Knowledge of proper use of equipment, materials and supplies used in maintenance work Must have excellent internal and external customer service skills Professional appearance and demeanor Ability to lead others and motivate people Ability to work individually and as part of a team; an intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent communication skills Microsoft Office skills, i.e. Excel, Word plus Gmail, Google docs, Google calendar Excellent written and verbal communication skills Floor and carpet care experience Must be punctual. Education and Work Experience High School Diploma or GED equivalent preferred. 4 years of experience in janitorial supervisory experience; multi-building experience Work Environment Small-to-large, fast past office environment. Safety glasses required while performing certain tasks. The noise level in the work environment is usually moderate. Exposed to a combination of normal office type environments and shop environments. Regularly exposed to dust, odors, oil, fumes, cleaning products and noise. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Work Authorization Authorized to work in the U.S. Equal Employment Opportunity Employer Flagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Americans with Disabilities Act Under the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job. If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! We started with a simple idea—to deliver a higher standard of customer service. The way we deliver facilities services has evolved over the past 30 years – along with technology and our clients’ needs. Our core fundamental is unchanged: From the CEO to the front-line workers, every Flagship employee works together to build long-term relationships with our clients by doing whatever they need to do to get the job done. Work today, get paid today! DailyPay Flagship CPRA Applicant Notice And Privacy Policy_.pdf (English) Flagship CPRA Applicant Notice And Privacy Policy -Español 2 (Spanish)

Job Summary

JOB TYPE

Full Time

SALARY

$96k-115k (estimate)

POST DATE

06/13/2024

EXPIRATION DATE

08/12/2024

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The following is the career advancement route for Office Coordinator positions, which can be used as a reference in future career path planning. As an Office Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Coordinator. You can explore the career advancement for an Office Coordinator below and select your interested title to get hiring information.

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If you are interested in becoming an Office Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Coordinator for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Office Coordinator job description and responsibilities

Office Coordinators perform a number of administrative support and customer service tasks to ensure efficient operation of their office environment.

01/31/2022: Pittsfield, MA

Developed communication skills help office coordinators provide excellent service to customers and support to employees.

01/29/2022: Muskegon, MI

Also known as an office supervisor, the office coordinator ensures that administrative tasks are completed and that employees are supported with supplies or documentation needed.

12/12/2021: High Point, NC

An office coordinator assists the accounting department with monthly reconciliations, keeps track of all office expenditures and maintain monthly rents and service contracts for the office.

12/23/2021: Corpus Christi, TX

Performing daily administrative activities of office operations such as managing filing systems and Updating paperwork.

12/27/2021: New London, CT

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Office Coordinator jobs

When office coordinators accept roles with new employers, they usually receive more training.

02/15/2022: Clearwater, FL

Extremely possess the good listening ability.

02/08/2022: Saint Louis, MO

Always Be Available as a Mentor.

12/09/2021: Killeen, TX

A good office coordinator should be able to delegate work based on the strengths of each team member.

12/11/2021: Chillicothe, OH

Step 3: View the best colleges and universities for Office Coordinator.

Butler University
Carroll College
Cooper Union
High Point University
Princeton University
Providence College