Position Summary:

The Accounts Payable Specialist provides financial and administrative support to the company by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner in order to support the operations and mission of Serendipity Hearing Inc.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, assisting with bank reconciliations
• Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations
• Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used
• Generate payment to vendors on a routine schedule and match the check with backup for review
• Review and process expense reports, verify calculations and costs against receipts, and ensure company expense policy adherence
• Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards
• Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation
• Prepare all remittance information to be mailed with the checks
• Ensure necessary information is maintained to ascertain which vendors are subject to 1099 reporting and generate 1099 forms
• Maintain a filing system for financial information, records and documents to ensure ease of availability to information
• Add, update and obtain vendor payment information to enter in the financial accounting systems when necessary
• Monitor and analyze expenses to ensure they are recorded appropriately on a monthly basis, preparing accruals as necessary
• Compile and analyze financial information to assist in the preparation of financial statements and reporting requirements, supporting schedules and variance analyses, and assist with audits
• Maintain and balance accounts by verifying, allocating, posting, reconciling transactions, resolving discrepancies.
• Ensure compliance with accepted policies and procedures, relevant laws and regulations and integrity of financial data and all reporting deadlines are met
• Assist in the development and documentation of business processes and accounting policies to maintain and strengthen internal controls
• Provide technical support and advice and provide input into department’s goal setting process
• Support budget and forecast activities
• Assist and ensure the accuracy of payroll activity and reporting
• Liaise with Directors and Managers in person, via electronic communication or telephone as necessary
• Maintain licensing with various municipalities, including applying for new licensing as required
• Assist with equipment procurement
• Support clinic operations including troubleshooting system transactions and procedure issues and provide technical support
• Support operations with clinic relocation and acquisition activities
• Liaise with various clinic personnel and outside vendors and suppliers
• Perform other duties as assigned.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Required Skills:

• Strong written and verbal communication skills
• Excellent time-management, organization and project management skills
• Highly detail-oriented and organized
• Ability to meet a constant stream of deadlines while managing multiple tasks
• Superior analytical and problem-solving skills
• Proficient in Microsoft Office with advanced MS Excel skills including Vlookups and pivot tables
• Hands-on experience with accounting software packages
• Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem solving, and results

Required Education and Experience

Experience and education requirements may be adjusted where necessary in response to labor market constraints.

• 1-3 years accounts payable/accounting/finance experience
• Thorough knowledge of accounting principles and understanding of GAAP

Expected Hours of Work:

This is a full-time position. Standard days of work are Monday through Friday and hours of work may vary from 7:30 a.m. to 5:00 p.m. This position may require long hours.

Job Type: Full-time

Pay: $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Upland, CA (Required)

Ability to Relocate:

• Upland, CA: Relocate before starting work (Required)

Work Location: In person