Overview

If you have been looking for a fun new opportunity to utilize your skills as an Executive Assistant, then look no further. The Central Washington Fair Association, a 501c3, is seeking a dynamic, organized individual for the role of Executive Assistant to the President and CEO. The Association oversees the operations of State Fair Park & Events Center, to include the annual Central Washington State Fair and Yakima Valley SunDome, which hosts more than 200 events annually.

Essential Functions

• Perform a wide variety of executive secretarial and administrative duties as required by daily operations in the CEO’s office.
• Represent the association to the public, businesses, Board members, and other agencies or individuals as requested.
• Maintain confidentiality of any information exposed to during work.

Confidential information should only be disclosed on a need-to-know basis.

• Research and analyze routine administrative projects for the CEO and Board; prepare first draft reports on routine administrative matters.
• Compile and distribute agendas and supporting materials for all Board meetings and prepare PowerPoint presentations and supporting documents as needed.
• Attend all Board meetings, take minutes and distribute to appropriate parties.
• Receive and screen communications to the CEO, including telephone calls and e-mail messages, and provide assistance using sound, independent judgment to determine items requiring priority attention.
• Respond independently to communications of a routine nature.
• Maintain appointment schedule and calendar for the CEO; make travel arrangements for the CEO and Board; arrange meetings and conferences.
• Maintain records and files for CEO and Board, including official minutes of the Board Meetings.
• Arrange meetings, contact others to obtain or transmit information, compile information for the CEO’s use, and interpret needs.
• Monitor WA State Legislation and follow Bills related to the industry.
• Oversee the Annual Membership meeting and work with CEO and Board Leadership to create agenda and generate the minutes for the Annual Membership Meeting.
• Work with CEO and Board to prepare and distribute Fair related passes/correspondence or events related to hosting at fair time.
• Coordinate all conference calls and Zoom meetings for CEO and Board.
• Assist with answering office phones and administrative support when needed.
• Assists with special projects in preparation for Fair that include entertainment contracts, room reservations and Fair planning.

Preferred Qualifications

• Two years of progressively responsible experience in a professional role with similar duties and responsibilities.
• Proper English, spelling, grammar, and punctuation, and business correspondence formatting.
• Bilingual candidates will be given preferential consideration.
• Strong computer skills, including: Word, Excel, PowerPoint, Outlook, and internet research.
• Experience in performing basic research and preparing reports and recommendations.
• Ability to organize own work, coordinate projects, set priorities, meet deadlines, and follow up on assignments with a minimum of direction.
• Demonstrate exemplary customer service skills, including dealing effectively with the public, governmental officials, staff, and Board members, both in person and over the phone.
• A professional demeanor, ambitious in nature, success-oriented, with the ability to learn quickly.
• Ability to work outside the normal business day/week as required by events and programs.
• Must enjoy being of service to others, detail-oriented, and demonstrate an enthusiastic attitude while working in a fast-paced environment.

Physical Demands: * Reading, speaking, lifting, bending, standing, walking, sitting * Must be able to lift 25 lbs. * Communicating by radio and telephone * Other physical efforts as required

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Yakima, WA 98901 (Preferred)

Ability to Relocate:

• Yakima, WA 98901: Relocate before starting work (Required)

Work Location: In person