Vivo Architecture, Inc. (VIVO) has an immediate opening for an Office Manager , who will be responsible for overseeing the day-to-day operations of the office. The position is part-time, 3 to 4 days a week, with flexible hours. 

Qualifications :

Ÿ Excellent verbal and written communication skills.

Ÿ Strong Microsoft Word, Excel, PowerPoint and Adobe Acrobat skills a must.

Ÿ Organizational and multitasking abilities.

Ÿ Attention to detail and problem-solving skills.

Ÿ Ability to work independently and as part of a team.

Ÿ 5 years’ minimum experience in administrative assistance and office administration.

Ÿ Experience in professional service firm – Architectural/ Engineering a plus.

Responsibilities :

· Coordinate and distribute incoming/outgoing mail and deliveries.

· Assist with PTO and health insurance requests.

· Maintain office calendar and assist with executive scheduling.

· New employee onboarding.

· Provide miscellaneous word processing support.

· Maintain archival paper and digital filing systems.

· Coordinate with firm’s insurance providers, including COI requests.

· Create and maintain standardized office forms.

· Coordinate office events, including vendor luncheons.

· Manage incoming phone calls and visitors.

· Maintain office supplies.

· Coordinate office cleaners, waste and recycling collection.

· Coordinate office repairs of equipment and facility requests.

· Coordinate firm’s IT consultant and office equipment vendors.

VIVO is a 20-person, widely recognized, and well-respected architectural firm located adjacent to Boston’s dynamic North End. The firm offers a competitive salary that will commensurate with experience. VIVO prides itself on respecting a work/life balance and fostering a positive and inclusive team environment. Check out their website at www.vivoarch.co

Resumes should be sent to: Matthew O'Brien, mobrien@vivoarch.co

(Please note, the web address suffix is “.co”)

Matthew O'Brien, RA, Partner

Vivo Architecture, Inc.

123 N. Washington Street, Boston, MA 02114