Mission

The Project Coordinator owns the effective information flow between field, office, customers, and vendors/subcontractors, is proficient in and provides leadership to the team regarding company process for contracts and project accounting, and coordinates project activities from start-up to close-out.

Key Responsibilities

• Owns job start-up and close-out according to company process for this role.
• Knows the project budget, understands standard phase codes and how they are used, reviews costs as they are charged to ensure they are accurately captured, and tracks change requests and change orders to ensure timely resolution.
• Ensures timely and accurate billings and drives the collections process including the lien release process as well as compliance on prevailing wage projects for subs and A-C.
• Using expertise in Company process and knowledge of projects, contracts, and their requirements, compiles and organizes all records for the project as required in Company ERP, Procore, Track on the server and elsewhere as required.
• Proactive and effective communicator – “the glue that holds the project(s) together.

Additional Job Duties:

• Reviews contract noting key and/or unique elements that must be adhered to; deadlines, forms, rates, etc.
• Attends all assigned Project Planning Meetings (Kickoff, Handoff and Planning) and is responsible for notation of action items and follow-up, coordinating and collaborating with Project team to plan and execute best project outcome.
• Participates in monthly Financial Projection Meetings, assisting Project Team with accurate data on project costs to date, and anticipated costs based on project knowledge.
• Assist the Project Team with Change Requests and Billing processing on jobs/projects assigned, ensuring accuracy and timeliness while following company standards and policies.
• May attend job site meetings in the event Project Management is unable to, escalating matters of importance and ensuring clear communication of issues discussed to Project Team.
• Serve as A-C support to subcontractors, escalating to Project Management as appropriate.
• Reconcile purchase orders on select jobs as requested.
• Will review reports from the field including Daily Project Reports, DWRs and timesheets, escalating to the Assistant Project Manager or the Project Manager if inconsistencies are noted reviewing for accuracy, relevancy and action if needed.
• Utilizing the project information gathered during the month, leads the pre-projection review and post-projection review meetings with Project Team pointing out inconsistencies with budgeted items, change requests that are needed and other items important to the successful execution of the project. In short, “knows where the project budget is during the month and at projections.”
• Assists Project Manager by understating the cash flow schedule and inquire with PM as to project compliance with said schedule.
• Build Schedule of Values (SOV) with inputs from Project Manager, adhere to SOV and inquire with PM monthly for accurate and timely billing.
• Collect and price T&M tickets, review DWR’s for consistency, obtaining PM approval to ensure timely billing.
• Ensures budgets are entered timely, which includes setup for the budgeted to be entered including entering the original estimate in the budget workbook.
• Accounts Payables invoice review and approval on assigned jobs/projects.
• Setup and review of subcontracts as required for the project, following company policy with respect to compliance with the project requirements such as OCIP/CCIP, prevailing wage requirements, skilled workforce requirements, M/W/DBE requirements, etc.
• Ability to perform all functions of Project Assistant role.
• The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.

Requirements

• High school diploma. Some college preferred.
• Experience in construction administration and accounting (3-5 years).
• Advanced Excel level (ability to create pivot tables, “SUMIF” formulas, etc.)
• Experience in ERP-level systems such as Spectrum.
• Experience in using AIA and other construction documents preferred.
• Experience with prevailing wage requirements preferred.

”Pay Range: $20.00 – $32.00 an hour. Pay may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this job may also include other elements depending on the position offered.

• *A-C Electric Company is an Equal Opportunity Employer; women, veterans, and minorities are encouraged to apply.