Job Title: Assistant Controller

Department: Finance

Reports to: VP for Finance & Controller

Effective Date: May 2024

Salary Range: $85,000 - $105,000 salaried exempt

Working at the Vermont Community Foundation

For more than 35 years, the Vermont Community Foundation has served Vermonters and their families through philanthropy and building stronger communities. Our mission—Better Together: inspiring giving and bringing together people and resources to make a difference in Vermont—provides the bedrock for our workplace culture. Our employees are passionate about making a difference every day. We approach our work with curiosity, respect, and integrity and believe in collaboration, equity, and diversity. When you join our team, your work will matter.

Position Overview

The Assistant Controller will be responsible for reconciling, maintaining, and assisting in the administration of the Vermont Community Foundation’s finances, including four supporting organizations. This position requires a detail-oriented, experienced finance professional who will provide compliance and accounting support for a high-transaction and growth-oriented environment. Primary functions include compiling financial statements in accordance with Generally Accepted Accounting Principals (GAAP), preparing and reviewing journal entries, reconciliation of accounts, supporting payroll, and developing and monitoring adherence to internal controls.

This position will provide financial preparation, reporting, and analysis for the Foundation, its four supporting organizations, and special projects as assigned. The Assistance Controller will assist in the compliance review for a variety of reports, audits, and tax returns.

This full-time position reports directly to the VP for Finance and Controller and sits on a team of six.

Essential Responsibilities

• With the Controller, produce monthly and quarterly financial reports for the Foundation and its supporting organizations, including budget-to-actual reports, financial statements, and other ad hoc reporting
• Assist in the completion of annual Form 990 tax returns for the Foundation and its supporting organizations
• Provide support for the Foundation’s annual audit, including preparation of the annual financial statements, supporting documentation, and schedules
• Responsible for the administration of the planned giving program; this includes working with a third-party administrator, reconciling statements, recording annual accrual as necessary, being the finance contact for planned gift administration, and filing the required annual state reporting as applicable
• Understand and ensure legal, tax, and board compliance related to the Foundation and supporting organizations
• Follow changes in regulations and compile reports regarding compliance issues, standards, and practices
• Provide backup for key accounting functions as needed, including payroll
• Other projects as requested

Key Competencies

Our organization’s culture is designed to inspire and empower employees to do their best work every day, and we are committed to creating a safe, inclusive, and positive workplace. In keeping with our core values, we are seeking team players who bring the skills and qualifications named below and who value collaboration, diverse perspectives, and community.

• Prepare timely and accurate reconciliations
• Provide maximum use of integrated accounting and database software
• Stay current with updates, enhancements, and issues, including design statement module to allow for efficient extraction of data
• Prepare and enter journal entries from a variety of source data
• Maintain work papers for general ledger entries and in support of reports generated

Education and Experience

• Bachelor’s degree in accounting (Master of Accountancy or Certified Public Accountant strongly preferred)—equivalent combination of education and/or experience from which comparable skill mastery has been achieved may be an alternative to a Bachelor’s degree
• 5 years’ experience in financial statement preparation and analysis
• Superb analytical and problem-solving skills
• Strong Microsoft Office Suite skills
• Nonprofit accounting experience a plus
• Experience with Sage Intacct or Salesforce a plus

Location: This position is hybrid with access to both our Burlington and Middlebury offices.

The Vermont Community Foundation is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, religion, gender, gender identity, sex, age, marital or civil union status, national origin, ancestry, sexual orientation, place of birth, citizenship, military or veteran status, HIV status, genetic information, disability, or any other legally protected status as defined and required by state and federal laws.