Job Description
Division: 7th Judicial District
Bargaining Unit: Teamsters CAT
Starting July 1st, 2024 (FY2025) the expected starting salary for external candidates will be $22.28.
The Seventh Judicial District invites qualified applicants for two vacant Court Operations Associate positions in Mille Lacs County Court Administration. These position's primary location is located in Mille Lacs County Court Administration, Milaca, MN. It is a multi-county role that is a part of the assigned counties of Mille Lacs and Benton in the 7th Judicial District. These positions may be eligible for telework under the remote work guidelines after successful completion of a probationary period.
This position will perform a full range of court operations work within an assigned unit, which may include case processing and courtroom clerking in the areas of probate, jury, conciliation, traffic, criminal, civil, juvenile and/or family, using electronic case processing system and related applications and equipment. Work includes case processing and scheduling and assisting court customers and justice partners. Work requires the exercise of independent judgement in accordance with instruction, rules of court, state statutes, and court and office policies, and procedures. Work requires good verbal and written communication, attention to detail and excellent customer service skills.
Examples of Duties
(Any one position may not include all of the duties listed, nor do the examples cover all the duties which may be performed)

• Performs the full scope of varied court clerical work involved in case processing in the areas of criminal, traffic, juvenile, family, jury, conciliation, civil and probate; performs work manually and electronically on the Minnesota Court Information System (MNCIS) and related computer systems.
• Reviews legal documents for completeness, adequacy, accuracy and compliance with rules.
• Determines proper routing of complaints, petitions, and other filings; notifies parties.
• Performs receipting function for case initiations, certified copies and fine payments.
• May have daily contact with judges while working as their assistants in court proceedings and in responding to their request for documents or other information; with the general public, attorneys and representatives from outside agencies for the purpose of answering questions relative to court policies and procedures, providing referrals for further assistance, providing information on case status and court records, and giving assistance with the processing of applications and documents; and with local law enforcement agencies and personnel for the purpose of exchanging information on court cases and proceedings.
• Types or generates from the computer, notices, executions, correspondence, court calendars, orders, etc.; reviews for accuracy and completeness; also may perform jury coordination and processing activities.
• Enters on computer system, required permanent record information such as case events, bail information, case activity, dispositions and sentencing. May report information to Department of Public Safety and Bureau of Criminal Apprehension, as applicable.
• Performs telephone and counter work; answers/responds to incoming phone calls; responds to questions/inquiries regarding court procedures; manages court records.
• Assures completeness and accuracy of records leaving the court jurisdiction pursuant to change of venue, appeal, and certification requirements.
• Performs courtroom clerical duties; prepares case files and forms for court; checks people in and calls the calendar; swears in witnesses; takes court minutes and/or may operate electronic recorder to record dispositions; sets court dates for next appearance; arranges and organizes the docket, notes continuances, makes minute and docket entries to reflect case progress; updates cases and prepares judge orders.
• May participate in and coordinate the scheduling and calendaring of arraignments, preliminary hearings, pre-trial conferences, continuances, trials and other matters; sends out notices; contacts attorneys and parties concerning rescheduling; makes appropriate record entries.

Typical Qualifications
Minimum Qualifications

• High School Diploma or Equivalent
• Six months of recent experience in the legal field or a highly technical, customer focused, administrative position
• OR Equivalent education and experience

Knowledge, Skills and Abilities

• Experience using electronic applications, such as Microsoft Office Suite, Adobe Acrobat, and the ability to learn job related software.
• Experience providing exceptional customer service while working under pressure in a high volume, fast-paced environment.
• Ability to multitask and prioritize duties while remaining flexible and adaptable to change.
• Ability to effectively communicate verbally and in writing, including the handling of sensitive and confidential matters.
• Ability to read, comprehend and explain rules, statues, legal documents, policies and procedures of varying complexity.
• Ability to establish and maintain respectful, and effective working relationships with others.
• Ability to work in an inclusive, multicultural environment and professionally exhibit cultural sensitivity.
• Ability to begin new tasks with little supervision while maintaining a high degree of accuracy in work product and demonstrating attention to detail.
• Ability to make independent judgements and decisions.
• Excellent customer service and interpersonal skills, including the ability to de-escalate difficult interactions.
• Reliable with the ability to meet commitments of work duties.

Preferred Qualifications

• Associate or bachelor's degree in criminal justice, Political Science, Business Administration or a related field.
• Experience working in the legal field or court setting.
• Extensive knowledge of current court policies, procedures, processes and terminology.
• Knowledge and experience with Minnesota Court Information Systems (MNCIS) and eFile and eServe (EFS).

SUCESSFUL CANDIDATE WILL BE REQUIRED TO PASS A CRIMINAL BACKGROUND CHECK.
Current judicial branch employees must have satisfactory performance in all competencies in their most recent performance evaluation and no discipline above an oral reprimand in the preceding 6 months.
Work is performed primarily in an office-setting, home office, courtroom or at a public counter.
In addition to completing the online application, please upload and attach your cover letter and resume.
About Us
Why Work for Us?
Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another's growth.
Employee Benefits
The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family's wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at Employee Benefits - Careers at the Minnesota Judicial Branch Careers. Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid.
Equal Employment Opportunity
It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at 7th8th.HumanResources@courts.state.mn.us. The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.
Internal Applicants

If you are a current employee of the Minnesota Judicial Branch, please apply to open positions conveniently through your Oracle account by visiting Opportunity Marketplace - Browse Opportunities.