R2M Pharma is a biotechnology research organization devoted to the discovery of high-quality small molecules preclinical development compounds for the treatment of unmet medical indications. 

The Operations Manager is a key position in this fast-growing organization and will report to the CEO. In this role, you will wear many hats and need to be comfortable jumping in as the business needs grow and evolve. This is an exceptional opportunity to gain experience in a successful company and grow your career within the Biotechnology industry.

Responsibilities include, but are not limited to: 

Operations 

• Act as the receptionist for the office by both greeting visitors, as well as answering the phones. 
• Maintain calendars and schedule meetings including the conference rooms calendars and the schedule for visitors and interview candidates. 
• Plan company events such as meetings, interviews, and events. 
• Coordinate with the team to manage tracking of chemical inventory and service providers. 
• Coordinate contracts review process as needed and develop/manage contracts database. 
• Coordinate implementation of company’s IT initiatives with management and IT vendor.
• Track and coordinate annual activities including inspections, preventative maintenance, chemical inventory, freezer defrosting, mandatory trainings, and events. 
• Act as liaison between R2M and federal and local regulatory agencies such as EPA, San Mateo Fire Department, OSHA, and DEA to ensure R2M is in compliance and has all necessary permits and licenses. 
• Maintain R2M’s website and LinkedIn, including job listings and new publications, and maintain slideshows within the office. 
• Process outgoing shipments and mail to clients and vendors. 

Facilities 

• Manage the organization for the office (ensure and maintain a neat, organized, and clean office environment) 
• Be the main contact in the event of an emergency (evacuate the office/labs, perform headcount, etc.) 
• Serve as the main liaison with building management and various vendors to coordinate facilities upkeep and security. 
• Oversee the maintenance of office equipment such as printers and scanners and track service contracts such as paper shredding service.
• Work with service vendors to enable activities such as laboratory waste management, delivery of laboratory supplies, and equipment services. 
• Supervise the work of Facilities Assistant: facilities maintenance, waste management, inventory supply, key fob management, etc. 

Finance/HR 

• Act as primary contact to manage benefits, payroll, and employee files including recording of employees sick-days and vacations days. 
• Coordinate employee onboarding and offboarding including required new forms, benefits, and appropriate office equipment, furniture, and supplies. 
• Manage accounts payable to prepare and process Expense Reports, Purchase Orders, and customer pass through billings. 
• Responsible for reconciling invoices with the receiving records and coordinating with accounts payables to record and process payments. 
• Prepare and send invoices to R2M clients and subtenants, along with supporting documentation. 

Executive Assistant 

• Help manage supervisor’s day-to-day work schedule (project meetings, one-on-one meetings, interviews, etc.) 
• Take initiative of activities to free up supervisor’s time, including preparation of company presentations. 

Requirements: 

• Bachelor’s degree required and at least 2 years of relevant office management experience ideally within a small company in the life sciences industries.
• Demonstrated ability to develop and maintain excellent working relationships with both internal colleagues and external contacts, including key thought leaders, and investigators. 
• Passion to grow a career in the biotechnology industry within finance, business development, HR, or operations. 
• Ability to thrive in a fast-paced, multi-disciplinary environment interacting with a diverse group of experts, comfortable with adjusting workloads based upon changing priorities and willing to take on new tasks, regardless of level or type of work, eager to be part of an organization to develop drugs for novel targets. 
• Excellent interpersonal, verbal and written communication skills are essential in this small, collaborative work environment.

R2M Pharma, an equal opportunity employer, is located in South San Francisco, CA. R2M is able to offer the upside of working in a small company where everyone knows your name and respects your opinion, while at the same time offering soon to be valuable stock options. If you are interested in applying for this opportunity, please submit your resume. All submissions will be evaluated, and interviews will be conducted for those applicants who most strongly fit our needs. If you are not contacted for an interview, your resume will remain on file and active for available positions for one year. 

As an equal opportunity employer, R2M Pharma is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job-related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990. For more information about equal employment opportunity protections, visit the EEOC.

Please no phone calls, agencies, or recruiters