POSITION: ADMINISTRATIVE ASSISTANT / RECEPTIONIST

LOCATION: MERRICK HEAD START, 175 HUDSON STREET, SYRACUSE

RESPONSIBLE TO: SITE SUPERVISOR

STARTING PAY: $16.50 PER HOUR

WEEKS PER YEAR: 52 weeks per year, with paid federal holidays and paid school breaks in December, February, & April

QUALIFICATIONS:

• High School diploma or GED.
• One year of front desk and clerical experience required.
• Knowledgeable in the use of computers, data entry systems, Microsoft Word.
• Ability to communicate with staff and public and work with confidential information.

RESPONSIBILITIES:

1. Answer and transfer telephone calls to building staff, allow entry to visitors and ensure that they sign in and out properly, and respond to queries as appropriate.

1. Coordinate the daily distribution of all agency interoffice mail sent to and from the site.

1. In conjunction with Site Supervisor, ensure that safety procedures are followed.

1. Assist the Head Start Senior Administrative Assistant in the distribution of program information.

1. Responsible for the ordering of office supplies for site as needed.

1. Assist site supervisor in the development of forms, graphs and other documents as necessary.

1. Assist Head Start staff with computer issues prior to contacting the I.T. Department.

1. Assist with data entry of volunteer hours, attendance sheets and meal counts.

1. Maintain a filing system for component documents, reports and correspondence.

EOE/AA/M/F/D/V