Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
The Laboratory Protection Division is seeking an individual to support the Badging Office as an Administrative Assistant verifying and issuing ID credentials to employees, contractors, guest/visitors, and other eligible recipients. This position will process UPIV credentials, enroll, activate, and update HSPD-12 credentials. Process clearances, review, and verify documents for data input, enter data in databases (USACCESS, E-APP, CCURE), and coordinate with the GUV Center, and other departments to authenticate and validate requests for access credentials. This position is for a skilled and motivated individual that will perform all functions required to issue access credentials and provide exceptional customer service.
Essential Duties and Responsibilities:
Provide support to Badge Operations in administrative functions, which includes but not limited to:

• Verify authorization to access the site by consulting the Visitor's database, PeopleSoft, Workday, and TBIS.
• Review source documents and verify authorization for access to all on-site events or activities.
• Issue temporary photo identification passes.
• Check Visas, Passports, and all required Immigration Documents for site access.
• Perform all functions required to issue ID badges for all Laboratory employees, contractors, guests, retirees, and family members.
• ID issuance through verification of the recipient's eligibility shall be performed with a 100 percent degree of accuracy.
• Issue vehicle stickers and placards.
• Input accurate data in the vehicle registration system.
• Encode badges for access using the C-Cure system.
• Run various reports in the C-Cure system.
• Maintain files for all badges issued.
• Respond to questions and resolve problems related to the badging operations; assist customers, provide advice on eligibility requirements, and process applications to determine eligibility.
• Provide exceptional customer service to the Laboratory population.
• Collect expired Laboratory badges, enter history into C-Cure system, then destroy badges.

Additional Qualifications/Responsibilities
Required Knowledge, Skills, and Abilities:

• Eight (8) years of administrative experience.
• Ability to handle non-routine office matters.
• Must be highly efficient, well organized and have problem solving skills.
• Excellent verbal and written communication skills.
• Ability to work independently, prioritize workload, and multitask.
• Ability to identify and resolve issues encountered within own area of responsibility, act proactively to develop solutions and provide recommendations to avoid problems.
• Proficient in Microsoft Office software suite (Outlook, Word, Excel).
• Excellent interpersonal and customer service skills, collaborative, and team oriented.
• Must be able to obtain and maintain a "Q" clearance.
• Ability to conduct shift work.

Preferred Knowledge, Skills, and Abilities:

• Familiarity with C-Cure System, TBIS, Dymo Label (Visitor Badges).
• Familiarity with Visa, Passports, Immigration Documents.
• Familiarity with Adobe Professional.