Job Summary

Under the general direction of the Managing Criminal Investigator, is responsible to provide a wide variety of clerical, administrative, and technical duties to support the Calhoun County Public Defender investigators and attorneys. This position handles highly confidential information and must function efficiently and effectively in a fast-paced, professional environment. Responsible for identifying, managing, and preserving electronically stored information. Will work closely with the office OnBase administrator and serve as the liaison between the legal team, IT personnel, and prosecutor’s investigative staff.
Calhoun County is committed to developing and maintaining a diverse workplace that provides an inclusive environment with equitable treatment for all employees and the public it serves.

Primary Duties & Responsibilities

• This position will serve as the electronic database administrator and will assist with the collection, management, and preservation of electronically stored discovery relevant to criminal case defense and will act as the liaison between the legal team, IT personnel, and the prosecutor’s investigative staff to ensure digital discovery is received and functions properly.
• Drafts, transcribes, types, edits, copies and/or distributes correspondence, minutes, reports, and legal documents as assigned.
• Receives and responds to telephone calls in a professional manner, providing requested information and/or referring individual to appropriate staff members. Must be able to problem solve and work independently in the absence of the investigator as needed.
• Submits and tracks requests for all digital media evidence from a variety of networking sources as requested. Completes data entries and maintains and updates records, to ensure accurate case logs for MIDC quarterly reporting.
• Attends and records meeting minutes for the MIDC Midwest Regional Investigator meetings, prepares handouts or agenda schedules as required.
• Cultivates and ensures an environment of excellent customer service for clients, the public, outside agencies, and county or court personnel.
• Performs other duties as assigned.

Qualifications

• This position requires knowledge normally acquired through an associate degree in a related field of study, or a high school diploma with five or more years of experience working for a criminal attorney with knowledge of the techniques, principles and methods used in criminal investigations and knowledge/experience in criminal court operations.
• Three to five years of experience providing legal and or administrative support in a busy office environment, preferably in a legal environment.
• Possession of a valid Michigan driver’s license and an acceptable driving record.
• Computer skills necessary to effectively utilize word processing, databases, spreadsheets, scanning and imaging, and presentation software applications for the creation and compilation of various documents, communications, and reports. Ability to use the Internet and e-mail.
• The ability to network with others and to build trusting relationships with co-workers, elected officials, and department heads. A professional appearance and demeanor are required.
• Communication skills necessary to provide excellent customer service and accurate information to the public, vendors, clients, and all levels of county personnel.
• Ability to frequently multi-task and handle simultaneous projects requiring concentration and attention to detail with occasional distractions due to people and/or telephone calls.
• Reasoning skills needed to define and solve problems, collect data, establish facts, and draw conclusions.
• Must be able to handle difficult situations and conflicts that may arise in a professional manner, as well as deal with pressures related to meeting deadlines and other scheduling requirements, etc.
• Professionalism is an absolute necessity, along with the ability to appropriately handle both confidential information and sensitive situations.

• None

Supplemental Information

Working Conditions

• Physical ability to occasionally lift, push, pull, or carry items weighting up to ten pounds.
• Physical ability to talk, hear, and communicate verbally with others. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.
• Occasionally required to perform tasks involving repetitive movement, bending, stooping, kneeling and/or climbing.
• Frequently required to sit for extended periods of time.
• Normal office environment with occasional discomfort due to heat, dust, and noise, but work could include periodic outdoor conditions with exposure to extreme hot or cold weather.
• Frequent exposure to significant pressures related to highly sensitive, hazardous, and/or mentally demanding situations outside the workplace.
• Extended workdays (beyond eight hours/day and weekends) are occasionally required.
• On-call availability to handle work problems, attend meetings, handle emergencies/crisis situations, etc. at all hours is occasionally required.
• Possible travel is required within Calhoun County and occasional required outside of the county.

Calhoun County's benefits package offers flexibility, choice, and value. It is an attractive component of our employees total compensation package. At Calhoun County, we know that good benefit plans are important to employees and their families. We're committed to providing employees with access to a wide range of information and tools so they can stay informed and make the most of their Calhoun County flexible benefit package.
What benefits does Calhoun County offer its full time employees?
Medical: Blue Cross/Blue Shield of Michigan with 3 Different Flexible Benefit Plan Options (More information (Download PDF reader))
Dental: 100% Employer Paid through Delta Dental (More information (Download PDF reader))
Vision: 100% Employer Paid through BCBSM Vision Services Plan (VSP) (More information (Download PDF reader))
Employee Health & Wellness Center (Premise Health): Most Services 100% Employer Paid (More information (Download PDF reader))
Life Insurance: 100% Employer Paid for Basic Life & AD&D
Short Term Disability: 100% Employer Paid for 67% Wage Loss Benefits up to 26 Weeks
Retirement: Employer 401(k) Match Program Up to 7% of Employee Contribution (More information (Download PDF reader))
Employee Assistance Program (EAP): 100% Employer Paid Through Bronson HelpNet (More information (Download PDF reader))

Click Here for 2023 BENEFIT INFORMATION AND FORMS
Flexible Scheduling & Telecommuting Options Depending on Position & Department

• Start through fourth years – 144 Hours (3.6 weeks based on 40-hour work week)
• Fifth through ninth years – 184 Hours (4.6 weeks)
• Tenth through fourteenth years – 224 Hours (5.6 weeks)
• Fifteen and Subsequent years – 264 Hours (6.6 weeks)

(amounts & distribution may vary slightly by union contract, policy, and/or defined work week)
Paid Holidays: 14 Paid Holidays Throughout the Year

• Term Life Insurance (above Employer Paid Plan)
• Critical Illness & Accident Insurance
• Long Term Disability Wage Loss Benefits
• Flexible Spending Accounts (FSA)
• Health Savings Accounts (HSA)
• Employee Wellness Program
• Perks Program (discounts at local merchants for being a County employee)