Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Proposal Coordinator to join our amazing culture. The Proposal Coordinator is responsible for the entire proposal process from RFP qualification to award. This includes collaborating, writing, and developing high-quality proposals, facilitating the overall proposal process, and ensuring compliance with the Request for Proposal (RFP). The Proposal Coordinator is responsible for responding to RFPs and meeting deadlines, establishing milestones and deliverables while holding the pursuit team accountable. All proposals must be well-written and accurately reflect Convergint's key messages and services.

The Proposal Coordinator will work directly with the Sr. Proposal Coordinator or Proposal Manager and Stakeholders throughout the various Convergint Technology Centers (CTCs) to create kickoff meeting PowerPoints, schedule and facilitate meetings, and generate persuasively compliant and accurate proposal content while maintaining the highest quality standards and deadline requirements.

For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Proposal Coordinator.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer's best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you'll do with "Our Training and Your Experience"

• Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
• Responsible for the development of Proposals that are small and mid-size State, Local, and Education (SLED) RFPs.
• Coordinate and support the proposal kick-off meeting with the Account Executives, Leadership, Business Development Managers, and other key contributors.
• Coordinates and maintains deadlines for RFP process and related administrative functions and creates project schedules and review meetings for team members.
• Coordinates with other team members to have final proposals reviewed, proofed, and edited prior to final review of Proposal Manager and Director.
• Ensure the established proposal process is followed and communicated, with collaboration between the Proposal Team and stakeholders.
• Format, assemble, and ensure RFP compliance of the proposal document outline (Shred) in Microsoft Word with RFP requirements.
• Creates and ensures Proposal Kickoff Meeting PowerPoint is accurate and complete, reviews key points and due dates with Proposal Manager.
• Ensure that proposals are 100% compliant, all read in OneVoice, and consistently meet the highest quality standards and deadline requirements.
• Above-average editorial and document management skills, including adhering to style, grammar, usage, and branding, required.
• Create proposal work sites in Microsoft Teams or Smartsheets, and upload documents to help prepare teams to manage a proposal opportunity.
• Write CTC-specific content, edit, proof, and format proposal content and material in conjunction with identified team members in response to RFP/RFQ/RFI.
• Draft key sections of some responses, such as cover letters, executive summaries.
• Work with the Proposal Manager to identify new content from completed proposals to update and add to the existing content library.
• Develop mutually beneficial relationships by lending support, expertise, and engagement.
• Preserve the confidentiality of highly sensitive financial and competitive information.
• Work closely with Account Executives, Business Development Managers, and appropriate stakeholders to develop a clear understanding of the RFP needs to effectively transfer that knowledge to the proposal development.

What You'll Need

• Agility to adapt to changing priorities and direction in a dynamic work environment
• Excellent time management and organizational skills with great attention to detail
• Proficient Microsoft Outlook, SharePoint, Excel, Word, PowerPoint, and Adobe skills
• Strong interpersonal skills and an ability to work independently and as a team member
• Knowledge of Adobe InDesign
• Well-disciplined individual with a strong ability to manage multiple simultaneous projects
• High ethical standards and a positive attitude
• Effective communication skills, both oral and written
• Strong ability to problem solve quickly in a deadline-driven environment

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

• Company Holidays and Paid Time Off
• Fun & Laughter Day Off
• Medical, Dental & Vision Plan
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Tuition reimbursement
• Competitive salary and compensation plan
• Vehicle reimbursement plan
• Corporate Social Responsibility Day
• And much more...

Requirements:

Education: College degree, trade school or equivalent experience

Minimum Experience: 1-3 years RFP and proposal process with a proven track record

Preferred Experience: (but not required):

• Certifications: Association of Proposal Management Professionals (APMP)

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint to learn more about the company and the exciting opportunities available.
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