A/P SPECIALIST

We are seeking an experienced and detail-oriented Accounts Payable Specialist to join our Team. The ideal candidate will have a strong background in accounts payable processes and be proficient in managing vendor accounts, processing invoices, and ensuring timely and accurate payments. The A/P Specialist will play a vital role in maintaining the financial health of our organization by effectively managing accounts payable activities. To perform this position, an individual must be able to perform each of the essential functions satisfactorily. The requirements listed in this job description are representative of the knowledge, skill, and/or ability required. 

SCHEDULE: Part Time Monday - Friday: flexible hours

JOB REQUIREMENTS

• High School Diploma or GED strongly preferred
• Minimum of one-year related experience and/or training; or a combination of experience and education
• Knowledge of accounts payable processes, including invoice processing, payment runs, and vendor management
• 40 wpm typing; 10-key by touch
• Proficient in Microsoft Office including Excel, Word, and Outlook
• Proficient in accounting or related software
• Work additional hours, as needed

ESSENTIAL DUTIES

• Works independently, prioritizes tasks, and meets deadlines in a fast-paced environment
• Reviews all invoices for appropriate documentation
• Routes/tracks invoices for appropriate approval
• Facilitates payment of vendors, to include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies
• Codes invoices for appropriate GL account 
• Processes invoices to accounting system after receiving supervisor approval
• Prepares and processes weekly payment runs and issue payments
• Answers all vendor inquiries
• Reconciles vendor statements
• Maintains all accounts payable reports, spreadsheets, and accounts payable files
• Excellent attention to detail and accuracy in data entry and record-keeping
• Performs filing, copying, and scanning
• Opens mail daily
• Assists at reception desk as needed
• Excellent verbal and written communication skills
• Thorough understanding of accounts payable functions
• Excellent organizational skills and attention to detail
• Strong initiative and solid judgment abilities/skills
• Work effectively with other employees
• Apply common sense to problems
• Assists other departments as time and workload allows
• Other duties may be assigned 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

While performing the duties of this position, an employee is regularly required to sit, stand, and walk. Employee is regularly required to use hands and arms, see, speak, and hear. Prolonged periods of sitting at a desk, working on a computer, typing, and speaking with employees and vendors. May be required to occasionally lift up to 15 pounds.

WORK ENVIRONMENT

The noise level in the work environment is usually low.

CTI, Inc. is an Equal Opportunity Employer. CTI promotes a drug/alcohol-free work environment through the use of mandatory pre-employment and ongoing random testing. Company policy could disqualify an applicant who has certain criminal history from employment in particular positions.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

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